Office Assistant 3
Office Assistant 3
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Job Description
Description
Position Summary
Why Its a Great Opportunity:
In this role with the Pierce County District Court youll be at the center of the action supporting court operations and ensuring the smooth flow of administrative functions across the Court. Its a great mix of independent work and being part of a closeknit supportive team. Youll thrive here if you enjoy helping others staying organized and working with computers.
Youll be responsible for a variety of important tasks including:
- Support human resources activities like recruitments onboarding and maintaining personnel files.
- Assist with public records requests by organizing tracking and preparing responses.
- Coordinate calendars and schedules for leadership and court operations.
- Aid in ADA coordination and help ensure compliance with accessibility standards.
- Manage formal correspondence and assist with judicial support functions.
- Back up facilities coordination and labor relations support tasks.
- Help with Workday processes and HR transactions.
- Participate in administrative projects as a member of the management teams support structure.
Youll use technology daily including Microsoft Office (especially Excel Word and Outlook) document management systems and likely some specialized court software. This is a fastpaced professional environment where youll sharpen your communication problemsolving and multitasking skills while contributing meaningfully to access to justice in your community.
Why Its a Great Department:
Pierce County District Court provides a very supportive and collaborative work environment. Team members are encouraged to bring forward new ideas and improve the way services are delivered. Theres a strong emphasis on learning and development with opportunities to grow in both technical and leadership skills.
The department values employees contributions and ensures they are matched with tasks that align with their strengths while also fostering new skill growth. Whether youre early in your career or looking for a stable and fulfilling role in the public sector this department offers a strong foundation and a communityoriented mission.
We encourage you to learn more about our department by clicking HERE.
How to be Successful in the Role:
To succeed as an Office Assistant 3 youll need to bring a combination of technical proficiency administrative experience and strong interpersonal skills. Were looking for someone who:
- Is comfortable using Microsoft Office (Excel Word Outlook) can navigate databases and spreadsheets with confidence and learns new systems quickly.
- Has strong attention to detail and can spot inconsistencies or errors.
- Communicates clearly both verbally and in writing and works well with a diverse group of coworkers and community members.
- Is a team player who collaborates well but can also work independently and take initiative.
- Manages time well prioritizes effectively and stays calm under pressure in a busy environment.
Youll be expected to quickly learn internal processes document procedures and compliance requirements. Youll also be collaborating regularly with a variety of stakeholders so professionalism and discretion are a must.
Performance will be reviewed based on your accuracy efficiency teamwork communication and ability to adapt to changing needs. Your role helps keep court administration running smoothly and directly supports access to justice in our community.
Your Future in this Role:
Throughout the onboarding process you will meet with Court Administration regularly to discuss expectations set goals identify priorities and gain familiarity with current policies procedures and strategic measures. Pierce County offers professional development through the Leadership Certification program robust online learning and other training opportunities throughout your career to ensure your success.
Core Daily Responsibilities:
- Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
- Manage and maintain logs charts spreadsheets related data and files related to the division.
- Receive and process forms and applications.
- Examine and evaluate data to determine the departments eligibility for or conformity with contract agreements or governmentregulated activities. Perform ongoing monitoring of program compliance. Explain interpret and apply complex rules and procedures that have a divisional impact.
- Coordinate personnel functions such as processing terminations new hires and transfers.
- Monitor budget expenditures and statistical records. Audit for compliance. Process registrations and provide payment methods for employee training travel and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims.
- Prepare and review complex reports forms and other records prepared by others for clarity completeness accuracy and conformance with standard policies and procedures.
A classification description with a more detailed list of essential functions can be found here.
Qualifications
- Two or more years of progressively responsible clerical experience or administrative program support work.
- Additional education and experience may substitute for the required experience to a maximum of one year.
- A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed casebycase basis and will not necessarily remove an applicant from consideration.
Supplemental Information
To be considered for this opportunity please:
- Complete and submit a detailed online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team atand specify the Job Number and Title.
- If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources at (253)at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the Countys needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments phone screens and interviews.
At Pierce County diversity equity and inclusion mean commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have a local direct and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Employment Type
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