Administrative Assistant - Permanent WFH
Administrative Assistant - Permanent WFH
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Join Our Team as a Permanent WorkfromHome Administrative Assistant (Australian Accounting Firm)
About us:
At We Are Lumen we partner with small to mediumsized impact organisationsincluding notforprofits and purposedriven valuesled businesses that are creating meaningful change. Our services are tailored to meet each clients unique needs whether its providing financial management or supporting a smooth transition to Xero. Our goal is simple: to support our clients in the best way possible.
Learn more about us:
The perks of joining our team:
- Salary range between Php.
- Incentive program to reward your contributions and achievements.
- Work from home anywhere in the Philippines.
- Monday to Friday 7:00 am 3:00 pm PST.
- Equipment is provided to set you up for success.
- Youll be joining a fun supportive and valuesdriven team.
- 20 days of paid annual leave.
- Flexible public holidays swap days to align with personal values or cultural celebrations.
Job Overview:
We are seeking a highly organised and proactive Administrative and Operations Coordinator to support business functions across multiple departments including Finance Practice Administration and Partner Support. This role is responsible for ensuring smooth daytoday operations supporting compliance and onboarding processes and managing recurring administrative tasks with attention to time sensitivity and quality.
Key Responsibilities:
- Schedule and manage meetings resolve conflicts and coordinate availability with partners.
- Maintain and update accurate calendars for team members and partners to ensure smooth operations.
- Assisting with writing and maintaining standard operating procedures
- Monitor and manage PD logs and research (CA ANZ).
- Ensure timely completion of annual compliance questionnaires and other reports.
- Manage accounts receivable including client billing.
- Handle accounts payable bill processing and software platforms such as Dext and Xero.
Oversee the whole administration checking receipts and transaction accuracy.
- Maintain and update WizeHub (e.g. Fab5).
- Assist in recruitment processes including team coordination and document management
Manage employee onboarding/offboarding including checklists and equipment coordination.
Support the administrative components of team events and meetings.
- Ensure compliance with documentation and requirements
- Coordinate information gathering for audits and reports across teams.
Who were looking for:
- Proven experience in administrative operations or coordinator roles.
- Strong organisational and multitasking skills.
- Proficiency in Microsoft Office calendar management tools and finance software (Xero Dext).
- Ability to handle confidential information with discretion.
- Strong communication and stakeholder coordination skills.
If youre seeking a fulfilling longterm opportunity that offers professional growth impactful work and a true worklife balance this could be the ideal role for you.
Apply now and take the next step in your career with We Are Lumen!
Employment Type
Full Time
