Executive Assistant
Executive Assistant
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Job Description
Primary Responsibilities:
- Provide administrative support to the Head of Intermediary Sales
- Diary and meeting management across various time zones; organising internal and external meetings scheduling zoom calls and room bookings
- Preparing materials for internal and external meetings
- Inbox management identifying and addressing urgent and important emails
- Salesforce input for all client meetings and business contacts
- Provide phone coverage and manage messages
- Coordinate travel arrangements including flights hotels visas ground transportation and preparing travel itineraries
- Process business expense and perform monthly reconciliation of the corporate card statements
- Complete any compliance forms inline with Neuberger Bermans gift and entertainment policy
- Manage input of Senior Managers and Certification Regime (SMCR) tracker
- Complete all mandatory compliance training and affirmations and implement regular reminders for Head of Intermediary Sales
- Provide admin coverage for other Executive Assistants
Key Requirements / Qualifications:
- Previous experience as a senior executive assistant ideally within the financial services industry
- Ability to perform in fast paced environment
- Ability to effectively work with senior level individuals throughout the firm
- Excellent organizational and communication skills
- High level of attention to detail
- Strong time management skills; ability to prioritize multiple tasks efficiently
- Resourceful and able to handle multiple and changing priorities
- Proactive in following up on details anticipating issues and completing tasks in a timely manner
- Must have excellent manners on the phone and in person and a strong client service focus in an intense work environment
- Ability to exercise discretion when managing confidential information
- Proficiency in Microsoft Office (e.g. Excel Word PowerPoint and Outlook)
Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact .
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Employment Type
Full-Time
