Court Administrative Specialist
Court Administrative Specialist
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Job Description
Position Description
TheSeattleMunicipalCourts(SMC) mission istoprovideaforumforpeopletoresolveallegedviolationsofthelawina respectful independent and impartial manner. The Court is dedicated to advancing social justice issues by supporting personal structural and systemic change in our community and building a diverse workforce. The Court works collaborativelytorealizetheCitysvisionofracialequitybyparticipatingintheCityofSeattlesRaceandSocialJustice Initiative (RSJI). SMC is a highly innovative and progressive court with a communitybased approach to judicialadministration.
TheInfractionsDivisionisaunitofCourtOperations.TheCourtroomSupportteamhastwoprimaryfunctions:courtroomcustomer service and case preparation which take place behind the scenes providing administrative support to the Magistrates by preparing documents for scheduled hearings.
The Magistrate Operations team is currently accepting applications from qualified candidates for one fulltime CourtAdministrativeSpecialistposition(AS1).Candidateswiththeabilitytoeffectivelyworkwithmulticulturalcommunitieswhoare committed to providing high quality customer service to all people are encouraged to apply.
YOUWILLBEMOSTSUCCESSFULINTHISPOSITIONIFYOU:
Are passionate about public service and playing a part in the justice systemHave worked in a fastpaced collaborative work environment
Enjoyprovidingexcellentservicetointernalandexternalcustomers
Enjoy learning new systems
UseOutlookWordExcelanddatabasecomputerprogramswithintermediateproficiency.
Remain calm positive and have a sense of humor while working in asometimes tenseenvironment.
Job Responsibilities
AdministrativeSupport
- Perform clerical support tasks such as completing reports scanning photocopying filing and archiving court documents.
- Monitor supply inventory order supplies and help maintain department printers and copiers.
- Assist in training other court employees and actively participate in meetings/events.
- Process incoming paperwork and electronic documents
- Issue subpoenas for contested infraction hearings
- Schedule hearings in the Courts case management system(C Track )and electronically collect and process information for court calendars
DatabaseAdministration
- Accurately maintain and update court docket and customer information in the Courts case management system.
- Process waivers ofContested Settlement Hearings.
- Apply court policies and procedures city and state codesand other regulations.
CustomerService
- Provide general court information to citizens regarding Court functions.
- Identify research and resolve customer complaints and document errors
- Provide a highlevel of customer service to diverse citizens and defendants to include requesting interpreters when needed.
- Be an active listener and utilize good communication skills.
- Check customers in and out of infraction hearings in the courtroom. (Some hearings are in person; most are via telephone (WebEx).
Qualifications
Minimum Qualifications:
1 year of clerical support experience which includes intermediate technical skills with Microsoft Office.
Additional Information
Who may apply
This position is open to all individuals whoseexperience;skills and abilities are aligned with the qualifications as presented above. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race color creed national origin ancestry sex marital status disability religious or political affiliation age sexual orientation medical condition or pregnancy. The City of Seattle encourages people of all backgrounds toapply including people of color immigrants refugees women LGBTQ people with disabilities veterans and those with diverse life experiences.
Why Workatthe City
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior our personal commitments and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures unlearn the way things have always been done and provideequitableprocesses and services.If you share these values and meet the qualifications for this position we invite you to apply.
Hiring Process
In addition to completing your online application the following attachments arefor your application to be considered complete:
Resume
Cover Letter describing how your skills and experience align with stated job responsibilities and qualifications and how you would apply them to advance and support thecourtsRSJI mission.
Salary
The full salary range for this role is$31.93 $36.92 per hour. New employees begin at Step 1 of the pay progression which is $31.93 hourly. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions.
Work Environment
This position allows for the flexibility of a hybrid work schedule. Individual schedules will be agreed upon by the employee and their manager.
Benefits
The City of Seattle offers a comprehensive benefits package including vacation holiday and sick leave as well as medical dental vision life and longterm disability insurance for employees and their dependents.Additionalinformation about employee benefits is available on the Citys website at: Information
A job offer is contingent upon successfully passing the courts background check. The background check includes a criminal history background review fingerprinting and reference checks.
This is a fulltime position working40hoursper week.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
