Operations Executive

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Assist with preparation of drafts of the Technical Services manuals which are given out to Exhibitors
2. Be conversant with the various software programmes utilized throughout the company especially floorplan and drafting software
3. Work closely with/manage appointed contractors to ensure the smooth coordination of exhibition operations; arranging for preshow briefings
4. Be technically conversant with all aspects of stand building floor plan layouts and other electrical /telco services required at site
5. Work closely with relevant government bodies to ensure troublefree operation at the shows
6. Approve in consultation with Line Manager all standbuilding in accordance with regulations and source and supply services to exhibitors priced where necessary
7. Work closely with relevant venue owner contractors and suppliers for the exhibition to ensure a smooth operation at the show
8. Design and implement in consultation with Superior the building of organisers complex at site as well as the various stand packages adopted by exhibitors ensuring that all regulations are followed
9. Manage the site office and be responsible for onsite billing
10. Manage all operations aspects during show time including Opening Ceremony conference setup shuttle bus schedules parking arrangements emergency procedures and other specialized areas
11. Propose relevant signage for all onsite needs and having the signage constructed in good time
12. Solve operational problems in a speedy and effective manner bearing customer relations in mind at all times
13. Be responsible for postshow matters and reviews both inhouse and for venue owners ensuring that invoicing is carried out promptly and that all files are archived
14. To be trained in Workplace Safety guidelines

Qualifications :

• Diploma in Business Studies/Administration/Hospitality/Tourism/Hotel/Event Management and/or equivalent
• Minimum 2 years of relevant experiences in Events/Exhibitions/MICE industry is preferred
• Strong experience in managing relationships with contractors and external vendors
• Ability to negotiate effectively
• Strong interpersonal communication skills and time management skills
• Proficient with Microsoft Office (especially Excel and Word)
• Proven ability to work collaboratively with others

Additional Information :

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at .

Our benefits include:

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with inperson and online social events our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and ondemand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance mental health first aiders and more
• Recognition for great work with global awards and kudos programmes 
• As an international company the chance to collaborate with teams around the world

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.

Remote Work :

No

Employment Type :

Fulltime