Casual Hire Journal Coordinator (Department of Social Work)

****Applicants seeking shortterm or parttime work with the University of Hawaii may apply forCasual Hireappointments which include administrative professional and technical (APT) or instructionaltype positions. Because of the temporary nature of these appointmentsCasual Hireemployees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees.Casual Hireappointments may last for up to 89 days for fulltime employees and up to 1 calendar year for parttime employees.

Title: Casual Hire Journal Coordinator (Department of Social Work)

Position Number: *****Casual Hire

Hiring Unit: Thompson School of Social Work & Public Health

Location: University of Hawaii at Manoa

Date Posted: May 1 2025

Closing Date: May 14 2025

Monthly Type: 11month

Full Time/Part Time: Part Time 50% (up to 20 hours per week)

Temporary/Permanent: Temporary

Funding: RTRF Funds

Salary Information: Commensurate with qualifications and experience

Other Conditions: Position to begin in May or as soon thereafter as possible.

Duties and Responsibilities

• Coordinates reviews of manuscripts by journal editorial staff including responses from peer reviewers. Assigns manuscripts to various editorial staff and follows up as needed to assure timely manuscript reviews. May coordinate multiple iterations of review per manuscript as needed.
• Reaches out to additional peer reviewers and/or authors to receive additional recommendations for peer reviewers as needed.
• Alerts editorial team to manuscript concerns and issues such as plagiarism author complaints or feedback changes in authorship plans for resubmission etc.
• Coordinates with the Production Manager to ensure that final approval from the editorial team is obtained prior to layout of the article.
• Coordinates reviews of column submissions by various contributing editors (e.g. Public Health Insights Medical Hotline Scripts etc.)
• Coordinates manuscript typesetting with Scholastica
• Lays out the journal for dissemination in appropriate software such as Adobe InDesign
• Coordinates the annual Writing Contest including recruitment of judges review of submissions scoring announcement of winners and prize distribution.
• Coordinates journal announcements (for example call for additional editors) as needed.
• Prepares and disseminates a monthly newsletter to journal readership that includes links to published articles.
• Seeks opportunities to expand and grow journal readership.
• Updates External Partner List as needed.
• Updates manuscript submission supplement submission and other guidance as applicable.
• Prepares an annual report that includes statistics on journal submission and publication volume turnaround time and reach.
• Attends the monthly HJH&SW staff meeting and creates the agenda and meeting minutes.
• Other duties as assigned

Minimum Qualifications

Education and Professional Work Experience

• Possession of a pertinent baccalaureate educational degree in public health social work health sciences or related field and 0 years of progressively responsible professional information technology experience with responsibilities for journal production or program administration or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

Knowledge Skills and Abilities

• Functional knowledge of program administration or journal production demonstrated by knowledge understanding and ability to apply principles concepts methodology and terminology.
• Functional knowledge and understanding of technology systems hardware and software associated with journal production.
• Demonstrated ability to recognize problems identify possible causes and resolve routine problems in the area of journal production or program administration.
• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

Desirable Qualifications

• Masters in Public Health Social Work nursing pharmacy or related field
• Experience in publication work.
• Demonstrated experience with scientific writing.
• Experience with proofreading and editing papers for scholarly publications.
• Familiarity with health issues of concern to Hawaii and the Pacific.
• Competence working with providers of and educators in the health services.
• Experience with MailChimp or similar newsletter software.
• Experience with Adobe Dreamweaver or similar web design software.

To Apply:

Click on the APPLY button on the top righthand corner of the screen to complete an application and attach the following REQUIRED documents/information.

1. Cover letter describing how you meet the minimum and desirable qualifications
2. CV/Resume
3. Names and contact information (including email addresses) of at least 3 professional references

Note: If you have not applied for a position before using NeoGov you will need to create an account. Official original transcripts will be required upon hire

Inquiries: Francie JulienChinn

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: