Program Management Support Specialist

Qualis LLC is seeking a qualified individual to provide advisory and assistance services in support of program management efforts associated with specific test needs of the 846th Test Squadron of the 704th Test Group located at Holloman AFB NM. The candidate will provide a wide range of services including procurement support contract administration assistance and records management/administrative support as well as supporting virtually all aspects of various projects planned or underway.

Duties:

Provide procurement support including but not limited to the following:

• Work closely with contracting to address procurement needs.
• Conduct market research to identify sources of equipment and services including pricing and delivery information.
• Manage/organize program records.
• Develop waivers/sole sources for timecritical procurements
• Develop Independent Government Estimates (IGE).
• Prepare Requests for Information (RFI).
• Provide coordination support for the Industry Day events.
• Identify and utilize existing IDIQ contract vehicles to address specific procurement needs.
• Assess availability of equipment and services from GSA distributors as a means to expedite procurements.
• Review Statement of Work documentation (SOWs) for equipment and services to facilitate vendor research to identify potential sources.

Provide contract administration support including but not limited to the following:

• Process AF3000 submittal forms and transmit to AF contracting.
• Forward deliverables to appropriate personnel for review/approval.
• Participate in weekly status meetings/calls as well as unscheduled discussions to address inquiries and/or monitor the status of specific efforts.
• Review design mailouts and attend design meetings as needed.
• Review contract SOWs to develop/refine submittal requirements.
• Review engineering drawings and monitor construction activities to ensure adherence to approved designs.
• Develop and maintain tracking tools to monitor contractor submittals CLIN claims invoicing status and deliverable status as well as to identify past due items. Support verification/validation efforts associated with contract deliverables (g. review concrete strength results witness mandrel testing etc.
• Support verification/validation efforts associated with contract deliverables (g. review concrete strength results witness mandrel testing etc.

Provide program/project documentation and administrative support including but not limited to the following:

• Prepare organize and maintain hardcopy documentation according to defined process.
• Post selected electronic records to online repositories and help maintain record sets on shared drives and SharePoint sites.
• Participate in project status meetings/calls and provide meeting minutes.
• Provide input and monitor overall project schedules.
• Prepare Information Release Authorizations (IRA) to facilitate transmittal of documentation to contractors suppliers and other approved outside organizations.
• Support preparation of briefing packages.
• Draft/Update program/project documentation (e.g. Project Charter Project Management Plan (PMP)) while ensuring document format/content meet specified guidance/template.
• Assist in maintaining accurate documentation of project activities decisions and outcomes.
• Assist with decision authority and stakeholder identification and documentation.

• Knowledge of good engineering practices
• Knowledge of wind tunnels engine test and or hypersonic
• Knowledge of aerodynamics or aero propulsion sciences
• Knowledge of government procurement processes and the management of large complex
• Construction projects are desirable
• Prior experience working at a military facility highly desirable (AEDC experience a plus)
• PMP credentials highly desirable

Security Clearance:Able to obtain and maintain an Active Secret clearance

Other Essential Job Functions:Possible travel up to 5%

Qualis LLC is committed to hiring and retaining a diverse and talented workforce who can contribute to the mission and vision of the Company. Our employees are our greatest asset and we promote a positive work environment teamwork professional growth innovation community involvement flexible scheduling and a familyfriendly work environment.

Equal Opportunity Employer/M/F/Vet/Disabled and a Participant in EVerify

Required Experience:

Unclear Seniority