Ten (10) Month Assistant Office Manager

FRAMINGHAM PUBLIC SCHOOLS

Framingham High School

TITLE:

Assistant Office Manager

School Year

POSITION SUMMARY:

To perform a range of administrative tasks that are essential to the smooth operation of our school and instructional programs. The Assistant Office Manager will contribute to the creation of a safe and conducive learning environment that aligns with the high expectations of achievement within Framingham Public Schools. Specifically the Assistant Office Manager will serve as the Main Office receptionist playing a pivotal role in maintaining effective communication and organization within the administrative hub of our school as well as provide essential administrative support where needed to the High School Principal.

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education we aim to create and empower freethinking responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe inclusive culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought learners cultures and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active participatory equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district Framingham Public Schools is committed to achieving developing and maintaining a workforce reflective of the rich racial linguistic and cultural diversity of our students. Framingham Public Schools aims to teach our children and ourselves to be culturally proficient and inclusive in order to live learn and work together in a vibrant and diverse world.

Indeed Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included valued and respected and have access to equal opportunity which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

CERTIFICATES LICENSES REGISTRATIONS:

High school diploma or General Education Diploma (GED)

TRAINING AND EXPERIENCE:

Preferred qualifications for this position include previous successful experience in a school office setting or a customer servicerelated role with a focus on calendar management. Additionally bilingual candidates are highly encouraged to apply as their language proficiency will bring added value to the role.

Framingham Public Schools seeks candidates whose background teaching or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also we are interested in candidates who will bring to their professional practice the perspective that comes from a nontraditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Accurate data entry and retrieval using computer systems.
• Effective collaboration with individuals from diverse backgrounds.
• Maintaining confidentiality and practicing discretion in handling sensitive information.
• Excellent communication skills both verbally and in writing in English.
• Building and fostering a positive team spirit within the workplace.
• Strong multitasking and prioritization skills to successfully work with staff students and the public.
• Fluent verbal communication to respond to common inquiries from students and staff.
• Delivering information effectively and responding to questions in oneonone and small group settings.
• Compiling information into routine reports as required.
• Proficiency in using Google Suite MS Office and databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Provide comprehensive support to the building principal in daytoday operations planning and organization ensuring smooth and efficient functioning of the school.

• Maintain and streamline efficient systems and processes identifying areas of improvement and suggesting necessary changes to optimize productivity.
• Respond promptly and professionally to inquiries from parents addressing their concerns and providing necessary support.
• Create a warm and welcoming environment by warmly greeting directing and assisting families and visitors. Effectively use the electronic badge system to ensure accurate tracking of visitor entry and exit.
• Handle incoming phone calls from a wide range of stakeholders such as external vendors community members parents organizations district and city personnel and staff members ensuring prompt and appropriate routing of inquiries.
• Generate required reports as requested by the building principal using accurate and uptodate data.
• Assist in distributing handouts and fliers both in print and electronic formats to effectively communicate important information to the school community.
• Support daily dismissal procedures ensuring the safe and orderly transition of students from the school premises.
• Handle incoming and interdistrict mail sorting and distributing it efficiently to the appropriate recipients maintaining effective communication channels.
• Prepare various documents reports and presentations for the building principal ensuring accuracy professionalism and adherence to deadlines.
• Manage the building principals calendar including scheduling meetings appointments and events to optimize their time and facilitate effective planning and organization.
• Carry out any other reasonable duties assigned by the building principal contributing to the overall success of the school and supporting the principals vision and goals.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting standing walking and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift such as for typing filing dialing the phone etc. Some travel between schools may be necessary so the ability to operate a motor vehicle and maintain a valid Drivers license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Administrative Support (Unit S) Contract.

REPORTS TO:

Building Principal The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

None.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as NonExempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under the Framingham Teachers Association Administrative Support (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Administrative Support (Unit S) Contract.

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran

Required Experience:

IC