Executive Legal Assistant
Executive Legal Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 60000 - 80000
1 Vacancy
Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
Arcadis is looking to hire an Executive Legal Assistant. Potential candidate will report to the Legal Operations Manager and support the Arcadis North America Region General Counsel and the Global Business Area (GBA) Legal Director (Resilience) in addition to assisting the Arcadis North America Region Legal Compliance and Privacy (LCP) team. Candidate will assist the staff and executives with daytoday administrative responsibilities.
Reporting Lines: ANA Legal Operations Manager
Role accountabilities:
The Legal Assistant will assist our Legal Compliance and Privacy (LCP) team and executives with the administration of the following:
- Scheduling meetings and maintaining calendar for General Counsel and GBA Legal Director
- Assisting with travel arrangements preparing expense report and credit card statement reconciliation submittals for executives (and attorneys as needed)
- Senior Management Team and All Hands meeting coordination (facilities/food & beverage service) as needed
- Secretary to the Joint Venture Excellence Committee (includes coordinating meetings taking minutes tracking JVs in progress coordinating and managing the JV closure project)
- Receiving Service of Process (from registered agent CT Corporation) researching project information across various company databases and providing data to appropriate inhouse counsel or paralegal
- Vetting Corporate Contributions and Memberships requests and coordinating touchpoint meetings with inhouse counsel and others
- Formatting and mailing correspondence
- Creating and/or editing PowerPoint presentations
- Collecting updates and drafting monthly LCP newsletters
- Updating and maintaining legal reference documentation on the intranet
- Maintaining various LCP document libraries in Teams and/or SharePoint sites
- Filing corporate governance documentation (electronic and hard copy)
- Monitoring annual subscriptions assisting attorneys with bar and membership renewals
- Organizing tracking and managing an extensive amount of data
- Collaborating with and/or assisting other internal departments (i.e. Enabling Functions or Operations) with inbound information requests at all levels including business leaders and directors
- Maintaining discretion while handling highly confidential material
- Ordering and maintaining office supplies
- Other administrative duties as they arise
Qualifications & Experience:
Required Qualifications:
- 3 years experience in legal operations (law firm or corporate)
- Excellent communication problemsolving and relationship management abilities with a high attention to detail
- Strong time management multitasking and organizational skills with ability to meet critical deadlines and manage competing priorities
- Strong interpersonal and collaboration skills with the ability to operate effectively in a team environment
- Capacity to understand complex issues and explain clearly
- Exercise high degree of integrity
- Strong project management skills
- Experience supporting VP level
- Experience supporting remote workers
- Strives to gain strong institutional knowledge about department and company processes
Preferred Qualifications:
- Bachelors degree or certification
- Experience with Microsoft products (Outlook Teams SharePoint Word Excel etc.) e.g. Legal Tracker hCue/CTAdvantage Oracle Workshare Compare (aka Litera)
- The ideal candidate would be in proximity of our Highlands Ranch Colorado office with an option to work remotely from home
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year.
The salary range for this position is $60000 $80000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.
#LIVS1
Employment Type
Full-Time
