Administrative Assistant
Administrative Assistant
Posted on :
13-05-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant
Our client in the insurance industry is seeking one experienced and reliable professional to provide highlevel administrative support to its Financial Institutions team. Based in Boston with a hybrid work arrangement this temporary role is wellsuited for someone who thrives in a structured environment excels at multitasking and can confidently coordinate with both local and crossborder colleagues. The position offers valuable exposure to corporate finance operations while supporting a team that spans Boston and Toronto.
What is in it for you:
Fixed Salary: Hourly rate of $19.
3month contract.
Fulltime position: 37.50 hours per week.
Work Schedule: 8:30 am to 4:30 pm.
Hybrid schedule: onsite Monday to Wednesday remote Thursday and Friday.
Responsibilities:
Make travel arrangements for team members and process related expense reports.
Track expenses and invoices ensure payments are correctly coded report on variances and research discrepancies.
Assist in submitting Annual Reviews Sector Reviews and purchase reports ensuring approvals and updates to internal systems.
Monitor and communicate about Annual Review (AR) deadlines by reviewing the AR Late List and notifying the team of overdue or upcoming reviews.
Conduct antimoney laundering (AML) checks and complete know your customer (KYC) questionnaires in support of analysts.
Support the quarterly Loan Review package process including PDF creation and upload to shared drives where applicable.
Manage compliance reporting and conduct outreach on overdue external documents when required.
Compile and reconcile a variety of ad hoc requests and internal portfolio data.
Arrange meeting rooms and refreshments for internal and external meetings as needed.
Organize and attend internal meetings such as weekly team and department meetings and coordinate followup actions.
Maintain the Wall Street Journal subscription list for the North American Corporate Finance department.
Participate in broader department projects and perform other administrative duties as assigned.
What you will need to succeed:
Associate degree or equivalent work experience.
2 years of previous administrative experience.
Proficiency in Microsoft Office and Windowsbased applications.
Ability to operate standard office equipment efficiently.
Strong typing skills.
Ability to gather and consolidate data from various sources.
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Detailoriented and capable of managing multiple priorities.
Ability to handle confidential information with discretion.
Flexible and adaptable to rapidly changing priorities.
Quick learner especially in travel and expense management systems.
Experience with Concur and MyCWT is an asset.
Previous experience in financial services is a plus though not required.
Personable collaborative and teamoriented mindset.
Opportunities for All
We are committed to fairly assessing all qualified candidates regardless of race color religion sex national origin age or disability while ensuring fair and equitable compensation for all. To participate in the recruitment process if you require specific accommodations please do not hesitate to inform us so that we can make the necessary arrangements. We particularly encourage applications from individuals over the age of 40 as well as from veterans and members of the National Guard or reserves valuing their service and supporting their integration into civilian life.
Why Recruit Action
Recruit Action (agency permit: AP2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
# MFCJP
Employment Type
Full Time
Key Skills
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