Executive Assistant
Executive Assistant
Posted on :
13-05-2025
Employer Active
1 Vacancy
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Job Description
We are proud to partner with Monark Group in their hiring a highly organized detailoriented Executive Assistant to support their CEO. In this dynamic fastpaced role you ll act as the right hand to the CEO ensuring schedules run smoothly communication is streamlined and top priorities are executed without friction. You ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.
About You
We re looking for someone who is proactive adaptable and thrives in a highperformance environment. If you re the kind of person who anticipates needs before they re spoken keeps everything running behind the scenes and enjoys being at the center of it all this role is for you.
About Monark:
Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics Health Technology and Real Estate Development. With more than five decades of industry expertise we combine deep technical knowhow rigorous quality standards and a peoplefirst culture to deliver measurable impact for our clients partners and communities.
At Monark Group their mission is to innovate responsibly partnering with purposedriven organizations to solve complex challenges empower people and build resilient ecosystems. Recognized as a Great Place to Work forwe cultivate a culture of integrity collaboration and continuous improvement:
- Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.
- People Empowerment: We invest in our team s growth believing that empowered individuals drive the greatest impact.
- Innovation & Excellence: We challenge conventions embracing bold ideas and cuttingedge technologies to deliver bestinclass solutions.
- Sustainability & Community: We prioritize longterm responsible growth balancing business goals with environmental stewardship and social responsibility.
Key Responsibilities:
Executive & Administrative Support
- Manage and optimize the CEO s calendar email and meeting coordination
- Coordinate complex travel arrangements itineraries and logistics
- Prepare and edit internal and external correspondence presentations and reports
- Track followups ensure deadlines are met and keep the CEO focused on top priorities
- Liaise with internal departments and external partners including legal counsel and vendors
- Maintain confidentiality and professionalism at all times
Event & Office Coordination
- Coordinate logistics for internal meetings team events offsites and executive retreats
- Oversee upkeep of the executive office coffee bar and boardroom areas
- Support general office administration including printing filing supplies and courier services
- Greet and host guests and visitors to the Executive Office
Personal Assistance & Lifestyle Management
- Manage personal appointments errands and family scheduling as required
- Coordinate home maintenance services vehicle servicing and gift planning
- Handle personal financial tasks such as deposits and petty cash tracking
- Provide occasional transportation support (must have valid driver s license and vehicle)
Ad Hoc Projects & Special Assignments
- Conduct research and gather information to support decisionmaking
- Assist with project coordination across business initiatives
- Maintain and update business contact records CRM entries and digital files
- Assist with special assignments and projects to support the CEO or executive team
Requirements
- 3 years of experience as an Executive Assistant or in a similar administrative role
- Exceptional organizational and time management skills
- Professionallevel written and verbal communication skills
- High attention to detail with the ability to multitask in a fastpaced setting
- Strong proficiency with Google Workspace and/or Microsoft Office
- A high level of integrity discretion and reliability
- Valid driver s license and access to a reliable vehicle (required)
About destinationone Consulting
destinationone Consulting is a North America based strategic recruitment executive search and HR advisory firm serving purposeled organizations across highimpact industries. Our sector expertise spans CleanTech Education and EdTech Health and Med Tech Healthcare and Wellness Government (Municipal State and Federal) Non Profit Sustainability and other public sector domains.
How to Apply
If this opportunity aligns with your skills and career goals please apply with an updated resume in MS Word format. While we may not be able to contact everyone we will connect with candidates whose profiles match the requirements of the role.
Rest assured your profile will remain in our network and we ll reach out when a suitable opportunity arises.
To learn more about us and stay updated on opportunities follow destinationone Consulting on LinkedIn.
Thank you for considering destinationone Consulting we re excited to support you in your career journey.
3+ years of experience as an Executive Assistant or in a similar administrative role Exceptional organizational and time management skills Professional-level written and verbal communication skills High attention to detail with the ability to multitask in a fast-paced setting Strong proficiency with Google Workspace and/or Microsoft Office A high level of integrity, discretion, and reliability Valid driver s license and access to a reliable vehicle (required) destinationone Consulting is a full-service recruitment firm specializing in the permanent placement of professionals in Canada and the U.S. Our mission is to be the leading Recruitment Service in North America as a dynamic, world-class organization. To accomplish our mission, we aim to be a high-quality and trustworthy service provider in the market by creating innovative ideas to deliver customized and personalized solutions in order to achieve maximum client and candidate satisfaction. We know that finding a meaningful and rewarding job can be a long journey. If you are interested in this opportunity, please apply with an updated resume in MS Word Format. Due to the volume of resumes we receive, only those applicants whose skill set match our requirements will be contacted. Thank you for Applying.
Employment Type
Full Time
Key Skills
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