Administrative Assistant

We have an exciting opportunity for an experienced Administrative Assistant directly supporting the Manager of Indoor Services Infrastructure and Operations with Recreation Parks and Culture!

The Administrative Assistant is accountable for efficient and confidential support to the Branch Manager for all aspects of administrative office support including the execution of both routine duties and specialized assignments while maintaining professional rapport with all internal and external clients.

Key Responsibilities:

• Provide comprehensive and proficient administration to the Branch Manager to ensure an organized structure is maintained and deadlines are met. This includes being the first point of contact for the Managers office: use discretion and judgement regarding the flow of information record and track deadlines evaluate incoming issues requiring immediate attention develop preliminary action plans acting independently as required
• Research and coordinate information to prepare professional documentation including presentations proposals and correspondence in a timely and confidential manner adhering to County standards
• Coordinate and prepare Council inquiry responses issue briefs bylaws policies and procedures in accordance with County standards Research and coordinate information prepare professional documentation including presentations proposals correspondence contracts and Council reports
• Coordinate responses problem solve complaints answer and follow up on inquiries about services venues policies procedures and operations from external agencies governments and other departments
• Prepare various contracts legal agreements licenses extensions requests for proposals requests for quotations etc. ensuring compliance with required authorizations. Compile specifications and supporting schedules as required as well as standard agreements amendments and extending agreements
• Oversee and coordinate various department processes for tracking documentation including reviewing expiring contracts to mitigate risk
• Compose maintain circulate and file internal communication including reports meeting notes email and contacts
• SharePoint site branch owner for Indoor Services Infrastructure and Operations and project support as required
• Schedule organize and assist with internal and external meetings workshops and events (branch interbranch departmental and interdepartmental)
• Maintain or develop branch forms coordinate with other department to ensure compatibility and compliance with internal and external policies
• Provide administrative support to Branch operations and various duties as required

Qualifications and Skills:

• High School Diploma with 5 years of related work experienceis required
• Office Administration Certificate or Diploma would be an asset
• Experience supporting a Manager or as a senior administrative team member is highly desired
• Knowledge of procurement and contract administration is an asset
• Knowledge of municipal departments and services and the role of Recreation Parks and Culture within the County is an asset
• Proficient knowledge of Microsoft Office products including SharePoint and business equipment
• Excellent interpersonal verbal and written communication skills
• Strong organization and time management skills with the ability to work under pressure and at times with a high volume of various tasks
• Ability to work independently negotiate priorities on short notice and promptly adapt to an everchanging work environment
• Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
• Effective critical and analytical thinking and problemsolving
• Strong ability to work collaboratively and build productive working relationships

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety fairness and cooperation.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Paid and unpaid leave programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development through internal and external training and development opportunities
• Wellbeing programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.