Administrative Assistant, US Commercial Vaccines
Administrative Assistant, US Commercial Vaccines
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$ 32 - 54
1 Vacancy
Job Description
ROLE SUMMARY
The primary purpose of each position will be to provide comprehensive daytoday administrative support to one of the four Vice Presidents and their teams listed above. Responsibilities include (but are not limited to) calendar management coordination of meetings requests and assembly of briefing materials arranging travel and expense report preparation. As a working professional you will be expected to handle tasks independently and in a proactive manner. Each position will also support the planning of select meetings and events.
How You Will Achieve It
- Proactively maintain calendars; anticipate conflicts and use diplomacy to resolve issues in advance
- Coordinate travel arrangements (ground air rail) and provide detailed itineraries
- Prepare and submit expense reports for review and perform reconciliations
- Organize teleconferences video conferences and inperson meetings and ensure all technologies needed are available and operational
- Request and prepare briefing materials for meetings in advance
- Assist with onboarding new colleagues as requested
- Manage resources on the teams SharePoint and Teams sites
- Maintain and replenish office supplies as needed
- Manage and update distribution lists organizational chart key meetings document
- Lead logistics and planning of meetings and events (e.g. LT meetings/team events Year Beginning Meeting Town Halls etc.)
- Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this
- Proactively and independently organize and expedite workflow and initiate followup when necessary to ensure deadlines are met
- Collaborate with administrative peers on departmentwide initiatives and events as needed
Qualifications
MustHave
- High School Diploma or GED
- 5 years of experience in an administrative assistant or coordinator experience
- Previous experience that demonstrates ability to proactively carry out administrative functions proficiently and to complete quality work in a timely manner
- Excellent attention to detail time management organization and prioritization skills.
- Demonstrate expert knowledge and proficiency with general office procedures such as telephone reception customer service email etiquette etc.
- Demonstrated experience coordinating domestic and international travel
- Demonstrated verbal and written communication skills
- Strong working knowledge of Microsoft Word Excel PowerPoint and Outlook
NicetoHave
- Undergraduate degree (BS/BA) or equivalent experience preferred.
- 35 years of pharmaceutical industry experience preferred. Pfizer experience preferred
- Experience using applications such as Concur WebEx and Ariba
- Ability to take direction and work with minimal oversight
Other Job Details:
- Last Date to Apply for Job: May 22 2025
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an EVerify employer. This position requires permanent work authorization in the United States.
Employment Type
Full-Time
