Sr Executive Administrative Assistant - Health Administration
Sr Executive Administrative Assistant - Health Administration
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
All fulltime university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options taxdeferred annuity and cash match programs employee discounts wellbeing resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
About Virginia Commonwealth University
VCU is a public research university unlike any other dedicated to serving the needs of students and patients. Were home to creativity teaching discovery and healing. Our location in the heart of downtown Richmond Virginia means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.
We are the university for Virginia. We know that the unique backgrounds and experiences of the VCU community are what drive the university forward. Together were forging a future that is built by us. Here artists and engineers doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.
VCUs mission drives us to remain dedicated to the success and wellbeing of our students patients faculty staff and community.
Welcome to VCU. A world unlike any other.
Mission or Goal of Unit
The Department of Health Administration strives to create businesssavvy leaders who are at the ground level of reimagining healthcare. To achieve this the Department provides educational programs and services related to the organization and administration of health services. These exceptional programs provide highquality education that leads to careers in the administration of healthcare institutions agencies and systems. The Department also offers advanced training and education for people who will teach plan evaluate and investigate health care policies and medical care systems and provides assistance and services for community organizations and conducts health services and policy research.
Summary
The VCU Department of Health Administration invites candidates to apply for the Sr. Executive Administrative Assistant position. Reporting to the Manager of Career and Administrative Services the Sr. Executive Administrative Assistant will support the Chair of the Health Administration Department.
Responsibilities
- Provides executive assistant support to the Chair.
- Establishes welcoming and positive atmosphere for and effectively manages systems and protocols in the Chairs Office.
- Acts as a liaison with college and university leadership assisting in relationship building with various constituents and leadership offices; tracking monitoring and following the progress of projects action items and strategies that emanate from the Chairs office; initiating subsequent followup meetings and communication for key stakeholders.
- Serves as department receptionist: greets all visitors answers and directs phone and email inquiries responds to inquiries in a friendly and helpful manner answers questions promptly and accurately.
- Coleads planning communicating and executing internal and external department events (lectures annual alumni awards reception alumni reunion alumni receptions at national conferences department graduation celebrations) in coordination with the Director of Outreach and Professional Affairs.
- Manages logistics for events and meetings (internal and external) including compliance with all college and university level event paperwork managing guest lists and RSVPs space reservations parking coordination event registration catering needs volunteer management etc.
- Stays uptodate on university systems and best practices as it relates to role responsibilities including procurement travel booking records management space reservations facilities and IT ticketing etc.
- Writes and disseminates various communications to external audiences including posting on social media outlets.
Required Qualifications
- Bachelors degree or equivalent combination of education and experience.
- 13 years of related experience providing administrative support or equivalent combination of experience education and training.
- Exceptional written verbal and interpersonal communication skills with the ability to communicate at all levels of the organization.
- Proven proficiency in using spreadsheet presentation and design software including Excel Canva Powerpoint etc.
- Outstanding customer service skills and a high degree of professionalism.
- Excellent independent problem solving and decision making skills.
- Ability to multitask be resourceful and creative and have the ability to show individual initiative.
- Demonstrated experience working with confidential information.
- Demonstrated experience working in and fostering an environment of professionalism respect and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- 3 years of experience providing administrative support.
- Previous work experience supporting leadership in an academic environment.
- Previous work experience managing student workers and/or volunteers.
- Proficiency using Google Suite (Docs Sheets Slides Forms etc.).
- Knowledge of University policies and procedures and ability to provide accurate information in response to questions and inquiries.
- Experience with Virginia Commonwealth University systems: RealSource ChromeRiver eServices RADAR T4 etc.
Artificial Intelligence (AI) is not to be used as part of the application submission or process.
Katherine McCall
(804)
Required Experience:
Senior IC
Employment Type
Full Time
