Administrative Professional 3 -

The Division of Securities protects Ohioans life savings and investments by administering and enforcing the Ohio Securities Act. This includes licensing the professionals who sell products brokersdealers securities salespeople investment advisers and investment adviser representatives and registering products for sale. When Ohio securities laws are violated the division can pursue administrative and civil actions and criminal referrals. The divisions outreach efforts help educate consumers so they avoid becoming victims of financial fraud.

The Administrative Professional 3 (AP 3) is an integral role on the Enforcement team in the Division of Securities. By providing administrative support to the team when securities laws are violated they will make an impact on the lives of Ohioans. Duties of the AP 3 include:

• Reviewing proofreading and processing subpoenas orders communications memos and other legal documents prepared by enforcement staff.
• Scheduling hearings court reporters and rooms for hearings and compiling and maintaining the official record for hearings held pursuant to R.C. 1707.12.
• Coordinating and performing general administrative tasks including maintaining and creating databases preparing documents and criminal referrals correspondence and certificates.
• Reviewing analyzing compiling retrieving and entering data into Excel spreadsheet online ediscovery platforms and other analytical resources and the STAR Database and the shared drive.
• Providing secretarial and nonroutine administrative support for Attorney Inspector in division enforcement program regarding case management (e.g. drafting and entering Form U6s on Central Registration Depository for Licensing and Enforcement Sections of Division maintaining the vehicle fleet schedule and preparing and submitting required documentation to the Department of Administrative Services).

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

Or 12 mos. exp. as Administrative Professional 2 16872.

Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Administrative Support/Services

The State of Ohio is a drugfree workplace which prohibits the use of marijuana (recreational marijuana/nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39) and as outlined in the posting.

Applications must clearly indicate how the applicant meets the minimum qualification for the you meet minimum qualification due to educational achievement please submit a copy of your unofficial transcript(s) with your application. All answers to the supplemental questions must be supported by information provided in the work experience &/or education sections on your civil service do not use see resume as a substitution for the completed application; assumptions will not be made.

Application Status:Youcan check the status of your application online by signing into your profile. Careers to which youve applied will be listed. The application status is shown to the right of the position title and application submission details.

The Mission of the Ohio Department of Commerce is promoting prosperity by protecting what matters most.

As the states chief regulator the Department of Commerce impacts Ohioans every day. We are motivated by our mission to promote prosperity for businesses and licensees by protecting what matters most to the residents of our state. We ensure compliance through proactive outreach education and customerfocused service. Commerce is comprised of seven operating divisions and two standalone programs that span a variety of industries including real estate liquor banking securities firefighting construction and skilled trades and medical marijuana. Through exceptional compliance practices and oversight Commerce has a direct role in protecting Ohioans.

Our Guiding Principles

Making an IMPACT for the customer:

Inclusive

Motivated

Proactive

Accountable

CustomerFocused

Teamwork

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.