Administrative Assistant (Part-Time)
Administrative Assistant (Part-Time)
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Job Description
Job Details
Description
**This is a part time role located in Temecula CA up to 30 hours a week**
Job Title: DATA ENTRY / OFFICE MANAGER Calibration Department
Well established Calibration and Inspection service organization in the Temecula CA area is seeking an Data Entry / Office Manager for a Parttime possible Full time position.
The responsibilities include:
- Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates shippers and invoice reports.
- Scanning and/or mailing customer invoices.
- Receiving vendor invoices and matching purchase order and packing slips.
- Outsourcing equipment to Vendors
- Accounts payable/ receivable data entry posting and processing vendor invoices for payment.
- Scan file folders renaming and storing to appropriate software databases.
- Filing as needed.
- Maintain computer software recall databases.
- Preparing quotes and correspondence and other documents
- Able to communicate with clients daily Project coordinator for a couple of our large customers.
- Onsite scheduling
- Reviewing files and invoicing customers according to their purchase order requirements.
- Shipping and receiving equipment in and out of the office as needed.
- Assist with other administrative duties as needed.
- Assist customer with status of equipment information.
- Skills Abilities and Experience:
- 3 to 5 years administrative experience quality or shipping/receiving experience.
- Proficient in Microsoft Office Word & Excel; Data Entry Knowledge; Typing Skills
- High level of attention to detail on paperwork and equipment
- Ability to continually selfevaluate the accuracy of your work.
- Ability to focus on routine tasks in a busy fastpaced environment.
- Demonstrated ability to follow written and verbal instructions.
- Demonstrated mechanical aptitude to recognize different types of equipment.
- A willingness to work occasional overtime is required.
Education:
High School Diploma or equivalent.
Bachelors degree preferred but not required.
- Shall provide their own cell phone with data plan for connection to ATS email and multifactor authentication.
- U.S. Persons Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly the company will consider only U.S. Persons for this position. A U.S. Person includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e. green card holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.
Benefits include competitive compensation medical dental vision short term and longterm disability life insurance quarterly bonus opportunity tuition reimbursement paid holidays and a paid time off/vacation package. ATS is a drug free environment.
EOE/AA/M/F/Vet/Disability
Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race color religion gender age national origin disability veteran status or any other protected characteristic as established by law.
Employment Type
Part-Time
