Sales Coordinator
Sales Coordinator
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Job Description
Job Title: Sales Coordinator
Language Requirement: Bilingual (French & English)
Location: Hybrid (2x in office in Montreal)
About the Role:
We are seeking a dynamic and detailoriented Sales Coordinator to support our Sales Director and client delivery teams in a fastpaced highvolume consulting and technology services environment. The ideal candidate is bilingual highly organized techsavvy and brings a clientfirst mindset to everything they do. Experience in marketing or communications is a strong asset as youll play a key role in crafting presentations coordinating events and supporting brandaligned sales initiatives.
Key Responsibilities:
- Executive & Sales Team Support: Provide operational and administrative support to the Sales Director and client leads including scheduling meeting coordination and followups.
- Client System Management: Maintain client platforms such as VMS tools (e.g. Fieldglass Beeline) and CRM systems (e.g. Salesforce); ensure data accuracy and timely updates.
- Presentation & Proposal Development: Assist in the design and customization of sales presentations proposals and RFP/RFI responses ensuring highquality brandaligned output.
- Marketing Support (Asset): Collaborate with marketing to coordinate client communications assist with social media event branding email campaigns and internal newsletters.
- Event Planning: Organize clientfacing events (e.g. QBRs appreciation events) and internal team initiatives (e.g. kickoffs Lunch & Learns offsites).
- Client Onboarding & Documentation: Support onboarding of consultants and clients coordinating paperwork credentialing and internal documentation.
- Meeting Prep & Pipeline Tracking: Coordinate recurring meetings manage agendas take minutes and follow up on action items; track sales pipeline and revenue forecasts.
- Contract Lifecycle Management: Monitor renewals amendments and compliance tasks across accounts.
- CrossFunctional Liaison: Serve as a communication hub between sales marketing recruiting finance and external client stakeholders.
- Process Optimization: Identify opportunities to enhance sales workflows and streamline internal coordination.
Qualifications:
- 24 years of experience in sales coordination client services or executive support within a consulting staffing technology or professional services firm.
- Strong proficiency in Microsoft Office (especially PowerPoint and Excel); knowledge of Salesforce VMS platforms or marketing tools (e.g. Canva HubSpot) is a plus.
- Bilingual (French and English) with excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage competing priorities in a highpressure environment.
- Comfortable working with senior leaders and managing clientfacing responsibilities.
- Proactive selfstarter mindset with a collaborative teamoriented approach.
- Some experience in marketing communications or branding is a strong asset.
Salary Range for this role:
$45000 $50000 CAD
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Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style) color sex (includes pregnancy or related conditions) religion or creed national origin citizenship age disability status as a veteran union membership ethnicity gender gender identity gender expression sexual orientation marital status political affiliation or any other protected characteristics as required by federal state or local law.
Required Experience:
IC
Employment Type
Full Time
