Senior Associate, Administrative Services - Hybrid
Senior Associate, Administrative Services - Hybrid
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 81100 - 127500
1 Vacancy
Job Description
Job Description
Senior Associate Administrative Assistant Process R&D
Role Summary
The Sr. Assoc Administrative Assistant provides proactive highquality flexible and reliable administrative support to the Process Chemistry organization in Process Research & Development. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members.
We are seeking candidates who are proactive and act with a sense of urgency thrive in complexity demonstrate resilience and model the highest caliber of values and standards.
Candidates must have an interest in and ability to work successfully in a fast paced complex work environment. The ideal candidate is a highly motivated individual capable of prioritizing work demonstrating exceptional organizational and proactive problemsolving skills professional communication skills flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed.
In addition to supporting the Process Chemistry department the role supports various divisionrelated committees and meetings that enhance the division and further its goals.
Responsibilities include but are not limited to:
Administrative support to include extensive calendar management meeting management (including meetings with external colleagues) processing expense reports coordinating travel and updating weekly schedules.
Scheduling complex travel arrangements including multileg domestic and international travel including experience with visa and passport processing.
Event planning and coordination.
Consistently demonstrating Company Leadership behaviors; dealing with difficult situations and people diplomatically and effectively.
Preparing and distributing correspondence and reports while reliably handling confidential and politically sensitive issues.
Coordinating and performing multiple tasks while understanding the project principles and technical skills related to own work assignments.
Coordinating work and tasks through collaboration with colleagues across multiple sites.
Interacting with team colleagues and understanding administrative interdependencies in work.
Maintaining a working knowledge of the priorities of the team which allows for an efficiently run department and a focus on key aspects of work.
Producing and completing various work assignments requiring independent judgment creativity and problem solving skills with minimal supervision.
Coordinating special projects within the division/area.
Often serving as an initial point of contact for and liaison to outside visitors clients and vendors.
Supporting the use and access rights of SharePoint sites.
Managing the training profiles for employees and aiding in activities related to training administration and systems.
Aiding with financial and budget tasks.
Education Minimum Requirement:
Required:
High School Diploma
Preferred:
Advanced education or certifications such as (e.g. Certified Administrative Professional Project Management Professional Certification Professional in Human Resources Certification)
Required Experience and Skills:
Minimum of 8 years of administrative assistant experience
Advanced ability using Microsoft Office Suite (Outlook Word Excel Power Point) and ability to operate other peripheral devices
Advanced analytical ability independent judgment creativity and problemsolving capabilities
Demonstrated experience with calendar management and meeting management (including meetings with external colleagues)
Communication skills must be at a level to effectively interact with our company executives and their assistants as well as internal/external clients both onsite and remotely to maintain relations.
Demonstrated experience scheduling and coordinating complex multileg domestic and international travel and processing Visa/Passport Applications
Ability to handle and prioritize a large number of simultaneous assignments
Event Planning/Coordination experience
Extraordinary attention to detail and handling of confidential/sensitive information
Outstanding communication and people skills
Preferred Experience and Skills:
SAP experience processing expense reports purchase orders payment requests and vendor add forms as well as ability to run reports within SAP
Under New York City Colorado State Washington State and California State law the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors which may include but not be limited to the primary work location and the chosen candidates relevant skills experience and education.
Expected salary range:
$81100$127500
Available benefits include bonus eligibility health care and other insurance benefits (for employee and family) retirement benefits paid holidays vacation and sick days. For Washington State Jobs a summary of benefits is listed here.
#MSJR
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race color age religion sex sexual orientation gender identity national origin protected veteran status disability status or other applicable legally protected a federal contractor we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws visit:
We are proud to be a company that embraces the value of bringing together talented and committed people with diverse experiences perspectives skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas broad experiences backgrounds and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one anothers thinking and approach problems collectively.
Learn more about your rights including under California Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5 2023 employees in officebased positions in the U.S. will be working a Hybrid work consisting of three total days onsite per week Monday Thursday although the specific days may vary by site or organization with Friday designated as a remoteworking day unless business critical tasks require an onsite Hybrid work model does not apply to and daily inperson attendance is required for fieldbased positions; facilitybased manufacturingbased or researchbased positions where the work to be performed is located at a Company site; positions covered by a collectivebargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note this Hybrid work model guidance also does not apply to roles that have been designated as remote.
San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only:We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no preexisting agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.
Employee Status:
RegularRelocation:
No relocationVISA Sponsorship:
NoTravel Requirements:
No Travel RequiredFlexible Work Arrangements:
HybridShift:
1st DayValid Driving License:
NoHazardous Material(s):
NoJob Posting End Date:
05/14/2025*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Required Experience:
Senior IC
Employment Type
Full-Time
