Supervising Legal Secretary
Supervising Legal Secretary
Posted on :
11-05-2025
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1 Vacancy
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Job Description
Position Description
- Final Filling Date: 6/8/2025Exam #: 25/80B24/05SASupervising Legal SecretaryMonthly Salary Range: $5412 $7392
TheDistrict Attorneys Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally the office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus increasing the probability of successful prosecutions. The mission of the Office is to promote justice ensure that the rights of victims are upheld by treating them with dignity respect and compassion and aggressively and fairly prosecute those who violate the law
The Eligible List established by this recruitment process may be used Countywide to fill current and future vacancies on a regular fulltime parttime or temporary basis. Examples of Duties
- Supervises organizes coordinates assigns and monitors the daytoday activities of a clerical support staff in a large section or geographical location.
- Conducts formal employee counseling and performance appraisals; documents work performance and recommends disciplinary action and merit increases; processes grievances at the first line supervisory levels; participates in personnel selection interviews; provides for the training and development of employees.
- Develops and implements clerical procedures and assists in the development and implementation of policies.
- Resolves difficult technical problems or complex sensitive issues and serves as a resource for assigned clerical staff; interprets clerical policy and procedures.
- Coordinate work with other sections and offices as needed; coordinates clerical procedures and workflow with attorneys.
- Gathers data and prepares reports relative to the operation of the section.
THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge skills and abilities:
Thorough knowledge of:- The services functions and procedures used in legal office work pertaining to criminal court procedure.
- Legal terminology and general legal forms and documents.
- English grammar spelling sentence structure written format and punctuation.
- The principles and practices of supervision including work planning organization and prioritizing; planning and adjusting staffing; monitoring and evaluating effectiveness; documenting work performance.
- Plan train prioritize assign review and evaluate the work of others.
- Plan coordinate and implement overall work plans to achieve a designated objective.
- Orally communicate in English in order to receive and give directions.
- Communicate effectively in writing in order to compose routine correspondence for signature by others.
- Establish and maintain effective work relationships with those contacted through the course of work.
- Exercise tact and good judgment in dealing with people from a variety of socioeconomic and ethnic backgrounds.
- Maintain confidentiality of information.
- Operate a variety of office equipment including typewriters personal computers adding machines telephones etc.
Examples of Experience/Education/Training
Any combination of training education and/or experience which provides the knowledge skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:
Experience:EITHER
Three years of progressively responsible clerical experience in a legal office which included leadworker responsibilities.OR
Two years of experience in the class of Senior Legal Secretary in the County of Monterey.Additional Information
CONDITIONS OF EMPLOYMENT
The required conditions of employment include but are not limited to the following:- Possess and maintain a valid California Class C drivers license or the ability to provide suitable transportation that is approved by the appointing authority.
- Be available to work a flexible schedule including evenings weekends holidays and during times of disaster and/or emergency.
- Successfully pass a background check to include Department of Justice (DOJ) fingerprinting.
BENEFITS:
The County of Monterey offers an excellent benefits package. Please visit our website to view theFUnit Benefit Summary Sheet. This information is not legally binding nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.
NOTES:
As a condition of employment prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment driving record and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I9. If you are hired into this classification in a temporary position your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.Application and Selection ProceduresApply OnLine atorHard copy applications may be obtained from and submitted during normal business hoursMonday Friday 8:00 AM 5:00 PM by contacting:County of MontereyAttn: Stephanie Ahumada Human Resources Analyst II168 W. Alisal Street 3rd FloorSalinas CA 93901Phone: (831)Fax: (831)
The selection process is tentative and applicants will be notified if changes are made. To assess applicants possession of required qualifications the examination process may include an oral examination preexamination exercises performance examination and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:- A completed County of Monterey Employment Application
- Responses to the Supplemental Questions
EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drugfree workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact Stephanie Ahumada Human Resources Analyst at (831)or .
Employment Type
Full-Time
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