Administrative Secretary

SOUTH KINGSTOWN SCHOOL DEPARTMENTJob DescriptionJob Title: Administrative SecretaryGrade: 12AReports to: Principal or other AdministratorSummary of Duties and Responsibilities: This is advanced clerical and secretarial work of considerable responsibility and difficulty. Employees in this classification work directly for a building principal or an in this class are responsible for the performance of a variety of complex clerical and secretarial tasks and the application of considerable independent judgment and knowledge of departmental practices and procedures in their execution. Emphasis is placed on relieving an administrative official of significant administrative detail and carrying out complex and responsible clerical work with a minimum of supervision. Work is reviewed by supervisors through observation of operations and examination of final work products. Supervision may be exercised over other clerical addition these employees will be responsible for dealing with the public as well as the responsibility of dealing with Duties and Responsibilities:Serves as secretary to an administrative official; prepares minutes correspondence memoranda and other documents; screens calls and callers; answers inquiries from the public; makes appointments; composes correspondence for superiors signature; organizes and maintains a filing system; prepares a variety of reports from information gathered from several sources; assists parents and members of the general public who enter the school building; may be required to provide orientation and assignments to meeting agendas; arranges for the distribution of reports to appropriate assist in the preparation of the schools budget; assembles information arranges it into appropriate format assembles final purchasing documents within the scope of the Districts purchasing related work as Qualifications:High School Diploma/GEDThorough knowledge of modern office practices and procedures;Ability to deal with the general public;Ability to deal with school age children;Ability to carry out a variety of complex clerical and secretarial functions with a minimum of supervision;Ability to maintain a variety of complex records to assemble and organize data and to prepare reports from such records;Ability to establish and maintain effective working relations with employees superiors subordinates public officials and the public;Ability to operate a variety of office equipment;Skill in the operation of computers and common office software including but not limited to Microsoft Office products;Speed and accuracy in keyboarding expected;Must pass Districts skill test;Considerable experience in performing clerical work of a progressively responsible and difficult nature. Physical Demands:Must be able to perform essential functions of the job with or without reasonable accommodationsHand-eye coordination is necessary to operate computers and various pieces of equipmentWhile performing the duties of this job the employee is frequently required to sit stand walk and bendWhile performing the duties of this job the employee may be required to occasionally lift and/or move item(s) up to 30 lbs.