SEAS- Executive Assistant (to Chairman & MD)
SEAS- Executive Assistant (to Chairman & MD)
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Job Description
SEAS Executive Assistant (to Chairman & MD)
SEAS (Seamless Education and Services Pvt. Ltd.) headquartered in Pune India having two divisions is looking for a dynamic individual to head branding and marketing. The role would be responsible for both the divisions:
Seamedu School of Pro Expressionism is a Management Technology and Media school producing world class talent for the industry. Seamedu fosters a learning environment that encourages personal expression and professional growth. By providing practical skills and a supportive atmosphere we empower students to excel in their chosen fields.
Toolbox Studio is a media organization in India specialized in Visual Effects & Animation TV Commercials Motion Graphics and Corporate Video Production. We are designed to provide solutions to a range of industries that include Film Broadcast Online Digital and spectrum of corporate sectors such as IT Education Hospitality Automobile and Lifestyle. Along with having international experience across 3 continents Toolbox is firmly rooted with its extensive home experience that places us uniquely to deliver international as well as domestic projects with equal professionalism.
Our company is searching for an experienced reliable and taskoriented Executive Executive Assistant will work directly with Clevel executives and will be responsible for performing a number of administrative duties.
Job Title: Executive Assistant
Key Responsibilities:
- Administrative Support
- Manage and maintain executive schedules including planning and organizing meetings appointments conferences and travel arrangements.
- Act as a gatekeeper for the executive screening calls visitors and correspondence.
- Prepare meeting agendas attend meetings and take minutes as needed.
- Coordinate and manage executive communications including emails reports and presentations.
- Handle sensitive information with a high level of discretion and confidentiality.
- Travel and Logistics Management
- Arrange domestic and international travel including accommodations transportation and detailed itineraries.
- Prepare travelrelated documentation including visas expense reports and reimbursement claims.
- Project Management and Research
- Assist in the management of key projects tracking progress setting deadlines and ensuring successful completion.
- Conduct research and compile data for reports presentations and strategic decisionmaking.
- Liaise with internal and external stakeholders to gather information and support project goals.
- Communication and Relationship Management
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Facilitate communication and collaboration within the organization and with external partners clients and vendors.
- Build strong professional relationships with team members clients and other key stakeholders.
- Document Preparation and Management
- Draft edit and proofread documents including reports emails and presentations.
- Maintain an organized filing system of paper and electronic documents ensuring documents are easily accessible when needed.
- Event and Meeting Coordination
- Plan and organize company events meetings team activities and other gatherings as needed.
- Ensure all logistics from venue selection to catering and A/V setup are efficiently handled.
- Other Duties as Assigned
- Take on additional responsibilities as required supporting the executive in various aspects of business operations and personal matters as appropriate.
Minimum Requirements:
Bachelors degree in Business Administration Communications or related field (preferred but not required).
Minimum of 35 years of experience as an Executive Assistant or in a similar administrative role.
Excellent verbal and written communication skills.
Advanced Microsoft Office skills with an ability to become familiar with firmspecific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational project management and problemsolving skills with impeccable multitasking abilities
Exceptional interpersonal skills
Friendly and professional demeanor
Employment Type
Full Time
