Accounting Assistant/Election Representative (Extra Help)
Accounting Assistant/Election Representative (Extra Help)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 44969 - 60611
1 Vacancy
Job Description
CAREER DESCRIPTION
Accounting Assistant/Election Representative (Extra Help)
Orange County Registrar of Voters (ROV) will begin accepting applications for theAccounting Assistant/Election Representative(Extra Help)positionon Thursday May 8 2025 this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday May 12 2025. Please Note:Only online applications will be accepted. Applications will be screened in relation to the criteria described.
These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These positions will often require overtime both in the evenings and on weekends.
REGISTRAR OF VOTERS
Clickherefor more information about the Registrar of Voters.
ABOUT THE POSITION
The Election Representative/Accounting Assistant (Extra Help) will fulfill staffing needs within theAdministrative Services Department of the Registrar of Voters. Job duties may include:
- Accounts payable processing
- Review and compare accounting documents such as invoices requisitions purchase orders bills warrants claims and other documents
- Reconcile of all department Cal Travel cards and petty cash
- Surprise cash audits
- Review and processing of mileage claim forms
- Election related accounting activities: Election estimates and billing statement reconciliations refund and invoice processing
- Provide customer service to vendors and/or department staff
- Other duties as needed/assigned
DESIRABLE QUALIFICATIONS
In addition to the duties listed in this bulletin the ideal candidate will possess demonstrated experience in managing a wide array of tasks be able to understand interpret and apply policy procedures and regulations be able to work well in a team environment and individually work well in a fastpaced environment handling multiple tasks at the same time and be willing to work overtime with little to no prior notice. Additional experience includes.
Customer Service
- Interacting in a professional and courteous manner
- Anticipating and meeting customer needs in all situations
- Establishing productive and professional relationships with internal and external customers
Communication Skills
- Valuing and participating in a free flow of information with others for the sake of a common goal
- Demonstrating the principles of writing and grammar including correct spelling and proper word usage punctuation and sentence structure
- Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
- Excellent communication and customer service skills with vendors department staff or the public
Technical Knowledge Office Experience
- Utilizing Windows Microsoft Word Excel Outlook Access and PowerPoint.
- Ability to compile and analyze data in Microsoft Excel.
- Knowledge of accounting and auditing principles and terminology
- Strong attention to details and accuracy
- Ability to perform repetitive tasks with a high degree of accuracy
- Gathering documents analyzing researching and preparing various reports
- Experience with processes methods and techniques related to accounting procedures and practices
- Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment
Interpersonal Skills
- Working well in a team environment
- Consistently demonstrating a positive attitude
- Exhibiting a strong work ethic
- Working independently and effectively to prioritize multiple completing tasks
MINIMUM QUALIFICATIONS
Click hereto view minimum qualifications.PHYSICAL MENTAL AND ENVIRONMENTAL REQUIREMENTS
Physical Conditions:Vision sufficient to read standard text fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand sit walk stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler telephone and photocopy machine.
Mental Conditions:Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.
Environmental Conditions:Ability to work in an office environment and work with changing priorities deadlines and multiple assignments concurrently.
SPECIAL REQUIREMENTS
All candidates considered for this position will be required to successfully pass a background check consisting of employment history professional references and criminal check. Possession of a valid California drivers license Class C and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.
RECRUITMENT PROCESS
The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening (Refer/NonRefer)
The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.
Online SelfAdministered Examination (Weighted 100%)
Applicants who meet both the minimum and desirable qualifications will be invited to participate in an online selfadministered assessment.Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.
Based on the Departments needs the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once all assessments have been completed the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.ADDITIONAL INFORMATION
Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the website. Please check your email folders including spam/junk folders and or accept emails ending in and . If your email address should change please update your profile at
Effective April 3 2023 it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC).
Please click here to see the latest guidance for more details.
How to Apply:
- Apply online by clicking the Apply link located at the top of this announcement
- Your application should highlight all of the areas in which you have developed expertise matching your professional experience with the specific knowledge and abilities listed
- For specific information regarding the recruitment please contact Lora El Amatory either by email ator via telephone by calling (714).
EMAIL NOTIFICATION:Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at.
FREQUENTLY ASKED QUESTIONS:Clickherefor additional Frequently Asked Questions.EEO INFORMATION
Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
Required Experience:
Unclear Seniority
Employment Type
Full Time
