Office Assistant 2 (PCN 20-6404)
Office Assistant 2 (PCN 20-6404)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
The Department of Corrections Division of Institutions is recruiting for an Office Assistant 2 position at Wildwood Correctional Center (WCC) in Kenai Alaska.
Watch Alaska DOCs video here:
What You Will Be Doing:
- This position is the clerical support position for all staff including but not limited to the Superintendent the Assistant Superintendents the Administrative Officer II Probation Officer and Criminal Justice Technician.
- Duties include maintaining constant security and confidentiality of all personnel records inprocessing and outprocessing employees and tracking vacancies.
- This position is responsible for several reports including weekly vacancies weekly passons telephone and unit numbers list and the Superintendents endofmonth report.
- Perform background checks for contractors and visitors and managing the weekly UAs process including filing all results in confidential prisoner files.
- Perform front desk duties whenever necessary including answering phones and processing incoming visitors and guests.
Our Mission Values and Culture:
The mission of the Division of Institutions is to promote public safety by providing secure confinement access to reformative programs and offender management planning that promotes successful community reentry. WCC thrives on achieving our mission in a positive supportive and encouraging environment for all staff and offenders leading to a cohesive and productive place to work. We are dedicated to public safety working closely with other agencies/departments within the state.
The Benefits of Joining Our Team:
When working for Wildwood Correctional Center youll be a vital part of a collaborative team with opportunities for extensive learning about correctional settings and processes.
The Working Environment You Can Expect:
Wildwood Correctional Complex located in Kenai just north of Soldotna and the worldfamous Kenai River offering fantastic outdoor activities and much much more. You will have your own office and work closely with a great administrative team!
Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:
- Clerical: Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail
- SelfManagement: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior
Minimum Qualifications
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
REQUIRED DOCUMENTSIf selected for an interview the applicant must provide the following:
Two performance evaluations and/or reference letters. One must be from a current or most recent employer
PREA NOTIFICATION
The Department of Corrections follows and maintains federal and state requirements standards including but not limited to Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in or been convicted of any conduct which would violate PREA standards related to sexual assault including:- Sexual abuse in a prison jail lockup community confinement facility juvenile facility or other institution;
- Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force overt or implied threats of force or coercion or if the victim did not consent or was unable to consent or refuse; or
- Has been civilly or administratively adjudicated to have engaged in the activity described above.
If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview at the discretion of the hiring manager.LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges universities or high schools may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. postsecondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the postsecondary institution or high school. It is your responsibility to provide such evidence when applying.WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or parttime. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not the applicant may not advance to the recruitment interview and selection phase.
Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
CRIMINAL HISTORY CHECKS/APSIN/ACOMS
Please be aware this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction or who may be a fugitive from justice. Additionally security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.
FINGERPRINTNOTICE
All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callor (907)in Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) or (907)if you are located in the Juneau area. Requests for information may also be emailed to .
For applicant password assistance please visit: Information
Employment Type
Full-Time
