Associate Vendor Analyst
Associate Vendor Analyst
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Job Description
Section 1: Position Summary
As a key member of the Procurement Vendor Strategy Department this role provides meaningful contributions to and oversight of the efforts of the team to proactively identify assess monitor and mitigate thirdparty risk throughout the organization. The Junior Vendor Analyst plays a key role in the first line of defense for vendor risk management ensuring that thirdparty vendors meet security compliance and operational standards before escalations to onshore teams. This role will focus on vendor risk profiling due diligence tracking assessments and following up with vendors and internal stakeholders to ensure timely completion of required tasks. The analyst will work within SAI360 daily to monitor workflows escalate risks as needed and drive vendor compliance with organizational policies.
Section 2: Job Functions Essential Duties and Responsibilities
First Line of Defense & Vendor Oversight
- Serve as the initial point of review for vendor risk assessments escalating higherrisk findings to onshore teams.
- Perform initial screening and risk profiling for new vendors classifying them based on criticality and risk exposure.
- Conduct preliminary due diligence on vendors by reviewing SOC reports compliance attestations and security documentation.
- Ensure all required vendor risk documentation is submitted complete and stored properly.
Ongoing Monitoring & Issue Tracking
- Use SAI360 daily to monitor vendor risk tasks follow up on overdue items and drive completion of assessments.
- Chase vendors and internal vendor owners to ensure required documentation and assessments are provided on time.
- Track remediation items risk findings and noncompliance issues escalating where necessary.
- Maintain an accurate repository of vendor risk data documentation and assessment results.
Remediation & Escalation Support
- Identify gaps or missing information in vendor assessments and coordinate with vendors to resolve them.
- Support onshore teams by tracking remediation efforts ensuring vendors address security or compliance concerns.
- Escalate delayed responses incomplete information and highrisk issues to the appropriate teams.
- Ensure that vendor risk assessments and compliance activities are progressing smoothly in SAI360.
Vendor Lifecycle Management
- Support vendor onboarding and offboarding processes ensuring risk considerations are properly addressed.
- Assist with routine vendor reviews and compliance attestations ensuring vendors meet ongoing requirements.
- Monitor vendor relationships to ensure risk management processes are followed throughout the contract lifecycle.
- Collaboration & Coordination
- Coordinate with Procurement IT Risk Compliance and Legal to ensure vendorrelated tasks are completed.
- Communicate effectively with vendors to request missing information and ensure compliance with company policies.
- Support internal audits and regulatory reporting by maintaining accurate and uptodate vendor documentation.
Project Management Initiatives
- Assist with various departmental projects including platform changes to process improvement initiatives
- Responsible for protecting securing and proper handling of all confidential data held by Ascensus to ensure against unauthorized access improper transmission and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
- Assist with other tasks and projects as assigned
- Responsible for protecting securing and proper handling of all confidential data held by Ascensus to ensure against unauthorized access improper transmission and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
- At Ascensus we are guided by our Core Values of People Matter Quality First and Integrity Always. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a daytoday..
Supervision
- N/A
Section 3: Experience Skills Knowledge Requirements
- Minimum of 2 to 3 years of financial service experience preferably within vendor or risk management.
- Basic understanding of vendor risk assessments SOC reports and compliance frameworks (ISO NIST GDPR CCPA etc.).
- Ability to learn vendor risk management platform quickly.
- Demonstrated ability to work effectively with senior management and across all levels of an organization
- Knowledge of internal controls processes corporate governance or enterprise risk management
- Ability to respond to routine multitasking as well as complex unplanned issues while adhering to aggressive deadlines for multiple initiatives
- Proven ability to proactively and independently research issues gather evidence and successfully work with various groups throughout the organization
- Exceptional oral written and presentation skills with a demonstrated ability to communicate effectively across all functional areas and levels of seniority
- Selfmotivated proactive and energetic team player
- Excellent interpersonal and communication skills including the ability to successfully interact with stakeholders at all levels internal and external to achieve desired results
- Ability to proactively identify areas for process improvement and to turn recommendations into actions
- Strong analytical problem solving and organization skills
- Ability to manage multiple tasks/deadlines with limited supervision
- Detailoriented PC proficient flexible committed to quality
For all virtual remote positions in order to ensure associates can effectively perform their job duties with no distractions we require an uninterrupted virtual workspace and there is also an expectation of family care being in place during business hours. Additionally there is an internet work speed requirement of 25 Mbps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building then a stronger connection is you are unsure of your internet speed please check with your service provider. Note: For call center roles specifically it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying.
We are proud to be an Equal Opportunity Employer
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Required Experience:
IC
Employment Type
Full-Time
