Mission Operations Analyst (Team Lead)

MDW Associates is seeking a Mission Operations Analyst (Team Lead) to support the Office of the Secretary of Defense.

The candidate will directly support highranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staff. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principals time based on interpreting general guidelines and established rules of protocol.

The Mission Operations Analyst (Team Lead) may perform a combination of some or all of the following duties:

• Formulate and refine multiple standard operating procedures processes and work products/templates based on their subject matter expertise and independent assessments.
• Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices DoD Directives Instructions Publications & Manuals and providing expert recommendations to the ASD(P) military assistants and other Senior Executive Service and Flag/General Officers and their staff.
• Create tools such as Excel spreadsheets and other databases to compile track summarize and report the status of various documents and projects.
• Ensure conformance with established guidelines; provide timely feedback and status upon request.
• Perform special projects on own initiative or as assigned.
• Provide input to and communicate with various military assistants Chiefs of Staff OSD Protocol Pentagon Force Protection Agency and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans.
• Provide liaison with the Secretary of Defense/Deputy Secretary of Defense OSD Protocol Pentagon Force Protection Agency subordinate offices other DoD agencies and industry and academic institutions to ensure ongoing effective business operations.
• Ensure conformance to established deadlines.
• Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the ASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
• Manage and maintain the complex calendars and schedules of ASD(P) senior personnel and resolve conflicting priorities and orchestrate changes to the calendar as required that may include coordination verification and scheduling of meetings with senior government personnel congressional members and staff industry and academia personnel.
• Plan coordinate and confirm logistical support (transportation badges security clearance paperwork audio visual support etc. for meetings held in conjunction with the ASD(P) activities; escort greet and provide information supporting visits to the ASD(P).
• Provide a daily readahead book with information for the next day and next week activities for the ASD(P) prior to the end of the duty day; maintain electronic copies and paper as directed by the Government of files of all office documents including letters memos reports and briefings.
• Coordinate office administrative functions including office security administration office space management processing security clearance and visit requests for OUSD(P) personnel and visitors scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures.

Required Experience/Skills:

• Executive Level support to Senior Executives in the Federal Government Military (DoD Flag/General Officers) or Private Sector to include correspondence/workflow management.
• A minimum of three (3) years of management experience in environments similar to OSD components leading and supervising teams.
• A minimum of two (2) years of executive level support experience similar to OSD or Military Service components.
• Extensive experience with creating reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders
• Demonstrated experience providing timely and highquality support to Executive Level Principals in a complex and fastpaced environment requiring a highdegree of critical thinking initiative problem solving and professional judgement across an organizational setting.
• Experience with task or correspondence management systems (e.g. TMT or CATMS)
• Highly proficient using Microsoft Office Suite to include Word Excel and PowerPoint.

Education Requirement/Required Years of Experience:

• A bachelors degree from an accredited college or university is preferred.
• A minimum of ten (10) years of demonstrated Executive Level Administrative Assistant experience and skills.
• In lieu of a bachelors degree twelve (12) years of demonstrated experience and skills in providing Executive Level support to Senior Executives may be substituted.

Security Requirement(s):

• Candidates for this position must hold an active TS/SCI clearance

Company Description

Incorporated in 2012 MDW is a small business headquartered in McLean VA with offices in Huntsville AL. We provide Federal government clients with consulting management services advisory and assistance services decision support strategic planning process planning and improvement task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments exceptional analysis prudent advice direct communication and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates LLC (MDW) is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race religion color sex national origin age marital status covered veteran status mental or physical disability pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented ethical and entrepreneurialminded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.

Required Experience:

IC