Administration Coordinator

Who We Are

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a worldwide Christian church each year we help more than 2 million people providing necessities such as food clothing and shelter. In addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith and valuesbased organization we hire and serve people of all backgrounds and walks of life there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description:

Job Summary

The Administrative Coordinator performs a multifaceted dynamic and key administrative role supporting the Office Manager in fulfilling the administrative functions for the Ontario Distribution Centre.

Key Accountabilities

• Provide comprehensive daily administrative support to the Office Manager at the Ontario Distribution Centre including scheduling correspondence and reception duties.
• Serve as the primary contact for visitors and phone inquiries offering exceptional service especially to Corporate Volunteers.
• Maintain calendars organize meetings (including virtual setup and minutes) and support documentation such as reports flyers and presentations.
• Monitor office supplies manage mail logistics and maintain physical and electronic filing systems.
• Support onboarding processes for new employees and volunteers including site tours form management and skills testing coordination.
• Manage and update internal HR systems (Bright HR) and perform timekeeping duties in Workday when required.
• Ensure compliance with health and safety regulations (OHSA) and internal safety policies reporting concerns as needed.
• Facilitate health and safety orientation for new staff and volunteers promoting adherence to emergency procedures and safe work practices.

Education and Experience Qualifications

• Completion of a formal postsecondary program of two academic years in a related field preferably in Business Administration.
• Valid Ontario Class G Drivers license own vehicle and insurance required.
• Minimum of 2 years of prior related secretarial administration and customer service; experience dealing with office equipment and tools.
• Experience in clerical duties and customer service.
• Some prior related experience using cloudbased software specifically Workday would be a definite asset.
• Demonstrate strong organizational skills reliability and the ability to work independently with minimal supervision.
• Leads by example with a positive attitude flexibility and commitment to continuous learning and professional development.
• Upholds high standards of integrity confidentiality and sound judgment while modeling the values of The Salvation Army.
• Proficient in Microsoft Office Suite and adaptable to new technologies and processes.
• Possesses excellent interpersonal customer service and communication skills using tact and diplomacy in interactions.
• Effectively manages tasks in a teamoriented environment while handling interruptions and public interactions professionally.
• Complies with all organizational policies safety standards and background check requirements.
• Actively supports and understands the mission and purpose of The Salvation Army in Canada.

Compensation:

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.