Senior Administrator and Project Coordinator
Senior Administrator and Project Coordinator
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1 Vacancy
Job Description
What Your Day Will Look Like:
Consor Engineers in Toronto is looking for experienced and motivated Administrators and Project Coordinators to further build on our already growing and diverse environmental consulting business in Canada. In the role you will work with a highly collaborative team to advance challenging and meaningful projects across a wide range of industries including transportation linear infrastructure mining land development and energy/power resources. You will take charge of key coordination tasks on projects including document control scheduling financial tracking and client communications. You will also provide general office administrative support through booking of staff travel ordering of office supplies and managing client requests. It is a phenomenal opportunity to join a topnotch group of technical practitioners and coordinators; geared to deliver highquality environmental consulting services with a focus on integrity grit and collaboration. The role offers competitive pay and benefits multiple avenues for career growth a flexible work schedule and a committed senior support and mentorship network.
What Youll Do:
- Project coordination to assist in the planning and implementation of client projects.
- Set up and maintenance of project management and digital filing systems.
- Work with the marketing manager to help facilitate proposal tracking and delivery.
- Work with project managers and accounting team to generate and issue client invoices.
- Create spreadsheets and presentations.
- Organize and manage internal and client meetings and events including working with IT to set up AV.
- Manage and build relationships between all crossfunctional teams.
- Take effective meeting minutes and distribute summaries to participants.
- Make travel arrangements for staff.
- Track staff training and certifications and organize both internal and external training.
- Assist in preparation of operating budgets and maintain inventory and budgetary controls.
- Assist in onboarding new team members and as part of this create a welcoming and supportive experience.
- Work with the senior leadership team to determine and establish office procedures.
- Coordinate and plan office services such as equipment supplies parking maintenance and security services
- Answer telephone and electronic enquiries and relay telephone calls and messages as needed.
- Other duties as assigned by manager.
What Youll Need:
- 5 years of consulting or industryrelated experience and along with this demonstrated talents in leadership communications (written and verbal skills) and project implementation.
- University Degree or College Diploma.
- Strong organization skills and ability to work independently problem solve and identify solutions.
- Good computer skills with knowledge of MS Office (Word Excel Outlook and Teams). Knowledge of MS Project is an asset.
- Ability to multitask be selfmotivated and accept new and varied challenges.
- Must be able to deal effectively with internal/external clients at all levels from Administrators to Senior Management and be a proactive resultsoriented independent and team player.
Get to Know Us
What Benefits Youll Enjoy:
We invest in us. Because our team members go above below and beyond the surface to care for our communities (inside and out) we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on fulltime work status; parttime are eligible based on hours worked. If you have questions contact .
Career Growth & Development Tuition reimbursement program paid professional training major license achievement bonus extensive ondemand learning center and paid professional memberships.
WorkLife Alignment Industrycompetitive vacation time ten designated holidays flexible work schedules paid parental leave in accordance with the Employment Standards Act (ESA) and eligibility for hybrid and remote work options for some employees based on role responsibilities.
Wellness Medical dental and vision insurance employee assistance program and a fitness and wellness reimbursement.
Life Employerpaid term life insurance employerpaid STD critical illness and longterm disability insurance options and Registered Retirement Savings Plan (RRSP) with company match.
Community Quarterly social events paid group volunteering events and employee networks and groups.
How Your Career Will Grow:
We know career growth is not always linear or streamlinedits often dynamic. You may want to explore a management track try a new technical track or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career we want Consor to be a place where you can learn and grow.
Why Youll Love Consor:
At Consor youll work with a network of engineers and scientists specializing in water transportation and environmental services delivering projects across multiple sectors and clients. Across geographies youll have access to the resources and expertise found in a large consulting firm while experiencing a community feel at the local level. Youll experience a culture where we share in our successes and support one another through challenges. Here there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners providing thoughtful solutions to create inspiring communities together.
Consors Commitment to Equal Opportunity in the Workplace
Consor fosters a workplace where teammates and job candidates are treated with dignity and where different perspectives and life experiences are recognized as strengths. We are committed to fair employment practices that create access to meaningful opportunities for all while upholding all applicable local provincial and federal laws. As an equal opportunity employer Consor actively maintains an affirmative action program across our offices and worksites to support broader participation and representation.
In addition your accessibility is important to us. Please let us know if youd like accommodations to help us remove barriers so that you can participate throughout the hiring process. If you need more information or special assistance for persons with disabilities or limited English proficiency contact Human Resources at. Persons with hearing and speech impairments can contact Consor by using the Message Relay Service a tollfree telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.
If any applicant believes they have been discriminated against or desires further information or assistance contact us at.
Notices: The above job description is intended to relay a general sense of the positions responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change the essential functions of this position may also change. The position requires the successful completion of applicable preemployment substance screening and background checks.
At Consor were committed to recruiting teammates ready to expand their potential. To safeguard candidates we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies. We do not request personal data sensitive information or banking details during the application process. Interviews are conducted via phone in person or through Microsoft Teamsnever through messaging apps or other calling services. All job offers are meritbased delivered verbally and followed up by written confirmation. If personal information is required to initiate the hiring process it will be collected through secure authorized channels. If ever in doubt contact .
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Required Experience:
Senior IC
Employment Type
Full-Time
