Expenditure Assistant - Accounts Payable
Expenditure Assistant - Accounts Payable
Posted on :
10-05-2025
Employer Active
1 Vacancy
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Job Description
About Us
The Accounts Payable department at Albert Einstein College of Medicine manages all financial transactions related to vendor payments ensuring timely and accurate processing of invoices. It plays a critical role in maintaining financial integrity and compliance with institutional policies. The department works closely with various stakeholders to support the smooth operation of the Colleges financial activities.
POSITION RESPONSIBILITIES
- Process invoices into P2P/ERP system and schedule for payment according to vendor terms
- Review vendor invoices for accuracy via EPRO as compared to the PO.
- Review assigned DMR folders on invoice exceptions
- Reconcile vendor statements
- Handle assigned refund checks
- Bring all discrepancies to the attention of the appropriate department and/or vendor to resolve problems
- Maintain and monitor Accounts Payable DPO report (Days Payable Outstanding
- Review and assist with the Error Queue
- Monitor dates on grants and college funds during fiscal yearend to ensure accurate posting
- Advise departments and vendors on payment status
- Answer phones regarding inquiries from departments and vendors
- File and scan invoices as needed
- Perform other related duties as assigned
QUALIFICATIONS
- High School Diploma and 24 years of administrative support experience are required. Equivalent combination of education and experience will also be considered.
- Experience in Accounts Payable is preferred.
- Must possess working knowledge of Microsoft Word Outlook and Excel. May use other web based programs as assigned;
- Must demonstrate good judgment initiative and attention to detail;
- Must be able to effectively track time and resources to prioritize work assignments with minimal direction;
- Must be required to work independently and produce quality work from conception to completion on assigned projects;
- Must possess customer service communication and organizational skills;
- Must possess thorough knowledge of departmental and college policies and procedures;
- Uses independent judgment in responding to inquiries regarding policies procedures and regulations.
- Deals directly with individuals and groups both internal and external to the college exercising independent judgment on routine matters requiring knowledge and interpretation of policy.
Additional Information
In compliance with NYCs Pay Transparency Act the hourly rates for this are listed below. This rate is based on the 1199 bargaining unit contract.
Hiring Rate
26.5300
Post Probationary Rate
27.0600
Job Rate
27.9000
Employment Type
Full-Time
Department / Functional Area
Key Skills
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