CL22287: Facility Services Secretary
CL22287: Facility Services Secretary
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1 Vacancy
Job Description
Position #22287:Facility Services Secretary
Posting Dates:05/07/2025 05/13/2025 (Or Until Filled)
Location: Facilities Services
Hours: 8Hours per Day 260 Days per Year
JOB DESCRIPTION
The person in this position provides support to the Facilities Services management team answers phones responds to radio calls manages payroll processes assists with assigning duties assigns substitutes submits work and purchase orders and provides clerical support as needed.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All applications must be submitted to the Kennewick School District Online at .
CONDITIONS OF EMPLOYMENT
- High School graduate or equivalent.
- Must present transcripts of highest level of education within thirty (30) days of hire.
- Minimum 2 years experience as a secretary.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to meet the Physical Demands of the position.
- Must pass a basic skills test.
- Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
- Must pass a background check which includes employee paid fingerprinting.
QUALIFICATIONS REQUIRED
- Strong math/accounting skills. Demonstrated ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to calculate figures and amounts such as discounts interest and percentages.
- Proficient using computer programs such as Word Excel etc. Ability to function within various software programs.
- Evidence of experience and proficiency in all office procedures such as copying filing telephone etiquette bookkeeping/accounting and use of office equipment and computers.
- Demonstrated ability to define problems collect data establish facts and draw valid conclusions.
- Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
- Evidence of ability to establish priorities and meet deadlines.
- Evidence of ability to work under pressure with numerous interruptions while maintaining a positive and appropriate attitude and routine.
- Evidence of ability to maintain confidentiality.
- Demonstrated competency in decisionmaking initiative and ability to work independently with minimum instruction.
- Recommendations that confirm dependability flexibility loyalty and selfstarting capabilities.
- Evidence of ability to establish and maintain a tactful cooperative and effective relationship with students parents staff fellow employees and management.
- Evidence of ability to approach assigned work in a professional manner working toward the common goal of teamwork pride in service delivery and continuous improvement.
- Strong verbal and written communication skills; working knowledge of correct grammar spelling and English usage. Must demonstrate sufficient command of the English language to communicate verbally and in writing with students parents district staff members and other concerned people regarding all aspects of their job related activities.
- Must uphold board policies and follow administrative procedures.
- Must take all necessary and reasonable precautions to protect students equipment materials and facilities.
- Must attend inservice trainings or other meetings as required as well as attend any training as directed by management.
- Evidence of ability to assess and correct issues involving safety.
- Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
- Positive evaluations and recommendations that support character and work ethic.
- Excellent attendance punctuality and dependability; evidence of ability to be selfdisciplined and a selfstarter.
QUALIFICATIONS PREFERRED
- AA degree or equivalent
- Knowledge of school district facilities policies processes and guidelines.
JOB RESPONSIBILITIES
- Responsible for payroll reporting adjustments and audits
- Process and track leave request forms and employee payroll. Reconcile the two by investigating for discrepancies. Process payroll information on the computer and provide accurate payroll data to the Payroll Department.
- Assist staff with payroll questions.
- Reconcile Facility employees Procurement Cards and manage the use and reconciliation of the Maintenance and Capital Projects procurement cards.
- Coordinate support for Facilities Use with the District Scheduler building staff and Facilities staff to ensure proper coverage and conditions for all District use groups.
- Assist in the collection of data for restitution for vandalism and misuse and supply is to appropriate administration official for resolution.
- Provide clerical support to the Facilities Services Director Custodial Supervisor and Capital Projects Director.
- Act as receptionist answer telephone calls and refer to the appropriate supervisor or employee.
- Operate computer using word processing software to accurately compose format input revise combine edit print and store various documents and reports including payroll memos district and state reports and other correspondence.
- Processes and assigns work order requests.
- Update and maintain Facilities Directors working files for Principal meetings.
- Update and maintain Moon Security User and Contact Lists.
- Contact custodian substitutes as required and communicates to the buildings. Tracks substitute time cards.
- Assist Nutrition Services and Custodial Supervisor with Waste Management service.
- Responsible for annual inventory documentation.
- Process and track the material and service invoices keeping an accurate running total for open purchase orders with local vendors. Reviews with the Facilities Director as needed.
- Schedule appointments arranges travel schedule reservations and registrations for business purposes.
- Complete budget and expense transfer requests for submission to the business office.
- Sort and route incoming mail. Locate and attach appropriate file to correspondence for further action by administrative staff as necessary.
- File correspondence records and reports.
- Record minutes of staff and business meetings.
- Assist in paperwork necessary for employee hiring trainings inservice etc. Maintain records to ensure driver qualifications and certifications are current at all times.
- Collect monthly vehicle log sheets and assist in distribution of vehicle fuel cards with Transportation.
- Perform all duties of the position within the scope of Kennewick School District policies and procedures including regular attendance and punctuality.
- Perform other jobrelated tasks assigned by the Director of Facilities Services.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility: While performing the duties of this job the employee is regularly required to sit for prolonged periods of time push or pull 1826 lbs. kneel and crouch twist and bend use hands to type finger handle or feel; and reach with hands and arm.
- Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision far vision color vision peripheral vision depth perception and the ability to adjust focus.
- Lifting:The employee must be able to lift or move up to 1826 pounds; may also need to be able to lift overhead. The employee may be required to physically move quickly in an emergency.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Hazards: The noise level in this work environment is moderate. Employee will occasionally be required to walk in warehouse crafts or technical shops where noise level may increase and physical hazards are present.
Kennewick School Districts NonDiscrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or use of trained dog guide or service animal by a person with a disability and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity:Dr. Thomas Brillhart (509)()
Section 504 Title IX:BJ Wilson (509)()
This holds true for all students who are interested in participating in all education programs and/or extracurricular school activities in the Kennewick School District.
Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School Districts Director of Human Resources.
Forinformation on salary and benefitsoffered please visit School District Contact Names and Telephone Numbers:
Toni Neidhold Director of Human Resources
(509)2225010
Certified/Classified ADA
Kennewick School District
1000 West 4thAvenue
Kennewick WA 99336
Employment Type
Full-Time
