Primary Role: The Administrative Clerk III you will work under the direct supervision of the Director and Assistant Director of Special Education. The purpose of the position is to perform districtbased duties associated with the operation of a Special Education Department by providing non professional administrative support. This position must function at an experienced secretarial level with intermediate technology skills. The employee will be responsible for the preparation of correspondence answering the phone receptionists duties compiling reports and all tasks related to the functioning of the Special Education Office. Employee will serve as backup to other clerical positions in the Special Education :Must have a minimum of 3 years experience in an administrative office or special education with word processing spreadsheets database management ; as well as email and the ability to adhere to confidentiality rules. Performance Responsibilities:Prepare and update team agendas for seven (7) schools including: Coordinate confidential files and documents for evaluation teamsProcess accounts payable for special education department and maintain tracking spreadsheet .Maintain out of district (ODD) tuition lists and Releases to/from physicians lawyers schools etc. Process out of district placement referralsSchedule appointments with physicians/specialistMaintain a high level of confidentiality with tasks assignedProcess tuition and vendor purchase ordersSchedule appointments for Director of Special EducationAnswer calls and determine the nature of the call and direct calls to the proper service providersOrganize and process the distribution of mail in the Special Education Office (Backup as needed)Maintain and order all Special Education Office supplies (Backup as needed)Collect and prepare the Special Education out of district reports Prepare memos correspondence reports and documents File and maintain filing systemPrepare all purchase orders for IDEA grants and special education budget requestsAdministrative support for the ESY summer programSet up and manage out of district and in district special education transportation and transportation listsAdditional job related duties as per the Director of Special EducationEducation:High School diploma or GED with additional educational educational/ experience credentials or an Associates degree or certification in Secretarial Sciences from a recognized postsecondary institution or an equivalent combination of education training and experience Equal Opportunity Employer: The Johnston Public Schools are committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment.
Administrative Clerk III - Special Services
