Property Assistant

Job Purpose:

• The Property Assistant plays a key role in supporting the management of commercial real estate properties. This position is responsible for assisting with daily operations tenant relations lease administration tenant events and property maintenance. A customer serviceoriented approach is essential ensuring a positive experience for tenants and a wellmaintained property.

Key Responsibilities:

• Tenant Relations & Customer Service:
  • Provide exceptional tenant service responding to inquiries and requests in a timely and professional manner.
  • Generate and assign work orders to vendors or maintenance staff following up to ensure prompt resolution.
  • Plan and execute tenant events with the goal of fostering community within the property and tenants.
  • Maintain 24hour emergency coverage to address urgent property issues.
• Property Operations & Maintenance:
  • Ensure all areas of the property including suites conference rooms front desk and common areas are wellmaintained and presented professionally.
  • Monitor operational systems escalating issues to management or vendors as necessary.
  • Coordinate property maintenance repairs and inspections with thirdparty vendors.
  • Develop strong relationships with building asset management and engineering teams to ensure compliance with building regulations.
• Financial & Lease Administration:
  • Process monthly invoices accurately and ensure all billable charges are captured.
  • Oversee collections to minimize outstanding payments and bad debt working closely with the Property Management team on accounts receivable issues.
  • Approve vendor invoices ensuring timely payment and correct coding and rebill tenants when applicable.
  • Assist with financial reporting and liaise with the accounting department to meet monthly reporting deadlines.
  • Obtain vendor quotes for required building work in compliance with company standards.
• Marketing & Leasing Support:
  • Maintain a strong understanding of the companys property portfolio available spaces and related marketing initiatives.
  • Assist with suite customization requirements and tenant improvements as needed.
  • Support leasing efforts by coordinating with brokers and providing property information to prospective tenants.
• Administrative & Compliance Responsibilities:
  • Ensure adherence to company policies and procedures while adapting to new initiatives.
  • Review and approve purchase orders and invoices within the accounts payable system.
  • Maintain accurate and organized property records including leases contracts and compliance documentation.
  • Additional responsibilities as required.

Qualifications :

• Qualifications & Skills:
  • Education: Bachelors degree in real estate business administration or a related field (preferred).
  • Experience: 2 3 years of experience in property management hospitality or a related field.
  • Technical Skills: Proficiency in property management software and Microsoft Office Suite.
• Core Competencies:
  • High standard of customer service excellence.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to multitask and work efficiently under pressure.
  • Flexibility to work outside core hours as needed.
• Working Environment:
  • Position Type: Fulltime nonexempt.
  • Core Hours: Monday Friday 8:15 AM 5:15 PM (inoffice role).
  • Location: King Street Station 1800 Diagonal Road Suite 600 Alexandria VA 22314.
  • Physical Requirements: Ability to lift and move up to 50 pounds as needed.
  • Additional Hours: May be required for tenant moveins/moveouts events and emergencies.

Additional Information :

• Compensation & Benefits:
  • Salary Range: $24.04 $26.44 per hour benefits annual bonus (based on performance and company profitability).
  • Benefits Package: Includes 401(k) with company match healthcare benefits and professional development opportunities.

At Carr Workplaces we value our team members and their professional success. Join us and be part of a company that prioritizes hospitality innovation and collaboration.

For more details on benefits visit: Work :

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