Administrative Assistant III, Executive Team
Administrative Assistant III, Executive Team
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Job Description
Union: NonUnion
Number of Vacancies: 1
Site: Toronto Western Hospital
Department: Toronto Western Hospital Executive Team
Reports to: Sabrina Bennett
Work Model: OnSite
Hours: 37.5 hours per week
Shifts: Weekdays Monday Friday
Status: Permanent Full Time
Closing Date: May 22 2025
Position Summary
Administrative Assistant III will provide highlevel administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED) General Internal Medicine (GIM) Infectious Diseases (ID) Medical Day Unit (MDU) Gastroenterology (GI) Dermatology (DERM) and Family and Community Medicine. This role requires sound judgment and a high degree of independence in carrying out the following responsibilities:
Duties
- Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel
- Utilizing advanced word processing tools to prepare and format complex documents and materials
- Organizing coordinating and planning meetings and events
- Providing direct and/or functional supervision to designated staff
- Monitoring analyzing and reporting on departmental budgets
- Ensuring the smooth and efficient operation of the office
- Developing and maintaining organized systems for electronic and paper filing and information retrieval
- Performing a variety of clerical and administrative support tasks
- Carrying out other responsibilities aligned with the job classification as assigned
Qualifications :
- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical office or business administration program at the diploma level
- Four (4) years related secretarial support experience
- Previous onthejob computer/wordprocessing database and spreadsheet software experience; solid experience in a Microsoft Office environment
- Previous supervisory experience preferred
- Experience working in a health care environment an asset
- Excellent organizational and time management skills
- Very good interpersonal and customer service skills
- Very good verbal and written communications skills
- Comprehensive knowledge of health care organizational/office practices procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology an asset
- Preparing reports and presentation
- Ensuring invoice payment and office account management
Additional Information :
Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)
Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
