Administrative Coordinator

We are the movers of the world and the makers of the future. We get up every day roll up our sleeves and build a better world together. At Ford were all a part of something bigger than ourselves. Are you ready to change the way the world moves

Fords Electric Vehicles Digital and Design (EVDD) team is charged with delivering the companys vision of a fully electric transportation future. EVDD is customerobsessed entrepreneurial and datadriven and is dedicated to delivering industryleading customer experience for electric vehicle buyers and owners. Youll join an agile team of doers pioneering our EV future by working collaboratively staying focused on only what matters and delivering excellence day in and day out. Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.

In this role you will be responsible for providing comprehensive support for an Executive Director and their team within the Connected Vehicle Software organization.

What youll do

• Maintains the highest level of confidentiality regarding corporate and personal information.
• Partners with the executive ensuring efficient and effective time management.
• Serves as the executives liaison to various internal and external parties. Handles correspondence prepares reports and assists with creating presentations.
• Manage calendars for an Executive Director and their direct reports.
• Coordinates meetings appointments and travel arrangements. Ensures the executives preparedness for meetings and engagements; secures required materials invites key attendees and ensures events remain on schedule. Assists with events such as staff meetings allhands meetings offsites team gatherings etc. overseeing all calendaring communication technology logistics and related followup activities.
• Maintains and organizes Outlook communications and folder as appropriate keeping the executive wellorganized and aligned to Company records and retention schedules.
• Sorts screens and distributes incoming and outgoing mail for the executive highlighting information of interest and/or curating reading material.
• Participates as an adjunct member of the executives leadership team including attending select meetings taking notes tracking assignments and following up on assigned action items.
• Optimizes travel arrangements based on the executives travel needs and preferences.
• Manages complex itineraries including any changes ensuring the executive is aware. Completes related expense reports.
• Coordinates interactions between executive and employees when appropriate.
• Assists with special projects as needed.
• Acknowledges the need for flexibility in scheduling when different time zones are involved.
• Continuously seeks process improvement to increase productivity and efficiency.
• Supports onsite events when required.
• Always anticipates the needs of the executive and team and proactively addresses issues before they arise.

Youll have

• Associates degree (or equivalent)
• 3 years experience as an executive assistant supporting senior leader(s)
• Knowledge of administrative procedures software applications (such as Microsoft Office Word Excel PowerPoint Teams etc.) records management systems and other business procedures and terminology
• Excellent organizational skills time management skills and attention to detail to include anticipating needs and being proactive
• Excellent writing editing and proofreading skills
• Displays high degree of professionalism in order to maintain confidential information deal with people tactfully and help establish strong relationships and positive communication
• Ability to work collegially within a team environment in an open concept office area

Even better you may have

• Bachelors degree or professional associate degree.
• Detailoriented organized and excellent time management skills.
• 3 years of Microsoft Office Suite experience
• Works well independently with minimal supervision.
• Possess quick learning skills to learn new software systems and products / cloud tools with ease.
• Responsive selfstarter; takes initiative in resolving issues or concerns.
• Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.
• Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.

You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!

As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:

Immediate medical dental vision and prescription drug coverage

Flexible family care days paid parental leave new parent rampup programs subsidized backup child care and more

Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more

Vehicle discount program for employees and family members and management leases

Tuition assistance

Established and active employee resource groups

Paid time off for individual and team community service

A generous schedule of paid holidays including the week between Christmas and New Years Day

Paid time off and the option to purchase additional vacation time.

This position is a salary grade 5.

For more information on salary and benefits click here: sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran status. In the United States if you need a reasonable accommodation for the online application process due to a disability please call.

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