Program Coordinator, Associate
Program Coordinator, Associate
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Salary Not Disclosed
1 Vacancy
Job Description
Position Summary:
The Program Coordinator is part of the Office of Undergraduate Medical Educations (OUME) Longitudinal Elements team at the Vanderbilt University School of Medicine (VUSM). The position primarily supports the Learning Communities course (Foundations of Physician ResponsibilitySelf) and is responsible for completing a variety of tasks that support positive teaching and learning experiences for faculty and medical students. The Program Coordinator partners with the team and assigned faculty on administrative and operational tasks in course delivery such as course setup in the online learning management system classroom preparation triaging system issues and tracking student progress. This position also supports the administrative point people and faculty for two other components of Foundations of Physician Responsibility: Patient Care and Team. Reporting directly to the Longitudinal Elements Senior Program Manager the Program Coordinator will also regularly collaborate with other course support staff instructional designers and campus offices.
About the Work Unit:
The Office of Health Sciences Education (OHSE) administers degree programs of the Vanderbilt University School of Medicine. The dedicated staff in OHSE work to provide a range of support including academic program administration educational design and informatics financial and administrative oversight and student services. Our mission is to educate diverse socially and culturally accountable future healthrelated professions leaders. Our students gain the knowledge skills and attitudes they will need to practice safe effective ethical evidencebased and patient/clientcentered health care. They are prepared to work toward larger systemic changes understand social determinants of health and promote equity and justice within their local and global communities.
Key Functions and Expected Performance:
- Executes the course creation setup and delivery of assigned MD courses within the online management system VSTAR a Moodle product and Top Hat.
- Tracks student attendance during didactic sessions to ensure compliance from the students that meet University and VUSM requirements.
- Contributes to the logistical course management process for assigned courses: importing course resources into the learning management system assembling and delivering supplies appropriately creating and duplicating a variety of tasks relative to active courses and determining operational needs by collaborating with faculty and staff.
- Assists team with the onsite classroom setup for assigned courses including directing student traffic to appropriate classrooms attending sessions to answer inquiries by students and faculty confirming technology is working appropriately and materials are wellorganized and available. Identifies researches and selects the facilities necessary for program activities such as specific classes or meetings through the online classroom management system (EMS).
- Oversees student tracking and correspondence (assignments assessments etc.) for assigned courses to confirm students are completing requirements in a timely and accurate manner.
- Actively monitors shared email inbox providing timely and professional responses or direction as needed ensuring quality program correspondence.
- Recommends and with leadership input implements improvements for activities related to course management by routinely engaging in weekly meetings or other touch points.
- Empowered to make onsite decisions to resolve problems brought forth by faculty and student participants suppliers and vendors.
- Creates and maintains appropriate documentation of course activities to track outcomes and make improvements.
- Plans with a selfstarter selfmotivated mentality to work and complete tasks ahead of time.
- Leads in gathering weekly faculty agenda items calendar invites and recordings of meeting minutes.
- Demonstrates the ability to field lastminute requests with the flexibility to maintain professional demeanor while still completing the task.
- Other duties as assigned.
Education and Certifications:
- A Bachelors degree from an accredited institution of higher education or equivalent combination of education and experience is preferred.
Experience and Skills:
- At least 1 year of work experience preferably in an academic or healthcarerelated setting is preferred.
- Experience in program administration and coordination is preferred.
- Experience with a learning management system or other cloudbased or application system (e.g. databases scheduling platforms) is preferred.
- Established computer skills specifically basic functions of Microsoft Excel are necessary.
- Demonstrated organizational skills (planning tracking and/or experience using tools to keep track of work) are preferred.
Required Experience:
IC
Employment Type
Full-Time
