Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
In this role the Executive Assistant will be responsible for drafting correspondence anticipating and understanding the Partners needs and following through on all items needing attention. An Executive Assistant with strong initiative and a positive attitude will make a large impact on this Client Service Team and Moneta as a whole.
Essential Responsibilities
- Manage and prioritize Partners professional and personal calendars including scheduling meetings calls and travel arrangements.
- Prepare Partners and Advisors for meetings with clients and prospects ensuring all necessary materials and schedules are in place.
- Handle all professional communications for Partners including emails and voicemails ensuring timely responses and maintaining confidentiality.
- Track and manage continuing education (CE) credits and license renewals for Partners.
- Coordinate and execute client communications including bulk mailings marketing materials and website content updates.
- Facilitate travel logistics for Partners booking flights hotels and rental cars.
- Maintain organization and followup on team matters anticipating decisions and coordinating both work and personal commitments.
- Assist with the creation and distribution of educational and promotional materials to enhance client and prospect engagement.
- Handle personal errands and responsibilities for Partners as needed ensuring a seamless integration of professional and personal schedules.
- Uphold the firms values and mission in all tasks emphasizing the importance of each roles evolving requirements and outcomes.
Qualifications :
- Associates or Bachelors degree preferred
- Five years or more related experience including Executive/Personal Assistant experience preferred
- Proficient in Microsoft Office applications especially Microsoft Excel
- Regular and reliable attendance expected
Additional Information :
Moneta is committed to providing the best possible care for our employees; part of this care includes offering comprehensive benefits that enhance the wellbeing of employees and their families:
- This is a fulltime nonexempt salary position
- Paid holidays
- Paid time off (PTO)
- Employer costshared medical and dental insurance
- Employer paid shortterm disability longterm disability AD&D insurance and basic life insurance
- 401k Match 50% of employee contributions up to 6% of compensation
- Discretionary annual profitsharing bonus
- Paid parental leave
- Professional development reimbursement
- Paid volunteer time off (VTO)
- Employee referral incentive bonus program
- Onsite wellness programs & rewards
- Employee engagement activities
Moneta is a fiduciary feeonly Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65. We also do not allow outside business activities insurance commissions and/or trails.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
