Sr. Executive Assistant
Sr. Executive Assistant
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Job Description
Sony Electronics Inc. islooking for the risktakers the collaborators the inspired and the inspirational. We want the people who are brave enough to work at the cutting edge and create solutions that will enrich and improve the lives of people across the globe. In addition to competitive pay and benefits we offer an environment and culture that promotes Diversity Equity and Inclusion. In addition our team members enjoy innovative worklife balance opportunities including a hybrid home/office workplace monthly Free Fridays and early shutdowns on Fridays throughout the year (including halfdays during the summer).
So if you want to join a Best Place to Work company and make the world say wow lets talk.
Were seeking a proactive problem solver with outstanding communication skills and meticulous attention to detail. In this role youll perform administrative duties and provide crucial support to CSuite executives managing multiple projects simultaneously. Adaptability and foresight are key in navigating our evolving executive landscape where confidentiality and operational insight are paramount. If youre eager to create and grow your career within an organization like Sony this role is for you!
Responsibilities
Provides both routine & nonroutine administrative support to management work team and department handling high volume of competing administrative task requests that require appropriate urgency/prioritization to complete with limited degree of supervision
Manage executives calendars including agendas email calls travel arrangements client management and other company logistics
Coordinate complex meeting scheduling and extensive calendar management as well as management of content and flow of information to senior executives
Process executives expense reports and assist with daily executive office team coverage
Proficient in creating effective presentations within Excel and PowerPoint
Reviews and edits departmental documents for grammar style and formatting
Plans schedules and coordinates departmental onsite meetings and events
Represents head of department and department staff to internal and external clients regularly interacting to coordinate business needs.
Organizing reviewing and reconciling invoices ensuring that all items are invoiced and paid on time
Ensures the accurate filing and tracking of all departmental documentation including memos correspondence presentations and reports
Maintain accruals and purchase orders
Initiates and continuously improves administrative procedures for department
Serve as primary support for other business units and assisting with projects as assigned
May serve as backup to other Executive Admin support team members
Minimum Requirements
B.A. degree (or equivalent) preferred; high school diploma with advanced professional experience will be considered in lieu of a degree
5 years of relevant work experience in an administrative role working directly with senior executives or in a project management role.
Strong communication skills verbal and written.
Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
Experience working with senior level executives locally and globally
Requires indepth knowledge of company operations policies and procedures
Personable with all levels flexible and adaptable to last minute change
Excellent organizational skills ability to prioritize and comfortable working independently
Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint Word Excel and shared collaborative tools such as Sharepoint and/or OneDrive for Office 365)
Comfort in learning new technologies and becoming proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental expert and/or trainer in specified software platforms.
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.
Preferred Skills
Strong interpersonal skills with ability to balance work independently.
A bigpicture thinker and holistic problem solver with ability to approach challenges with creativity and openmindedness. Strong analytical skills adaptability and foresight in recognizing opportunities to come up with innovative solutions.
Polished professional and serviceoriented demeanor at all times.
Flexibility to take on a wide range of responsibilities to support assigned management/department with strong ability to establish workflow priority based on assessment of tasks and consideration of interdepartmental needs.
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve nonroutine complex issues under minimal supervision (balanced with willingness to request clarification/assistance when difficulties arise.)
Aptitude for working in collaborative team environments with a focus on maturity proactive communication relationship building skills and resiliency.
Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
A Selfstarter mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole and a willingness to act as an informal resource for colleagues with less experience.
Solutionsoriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge determine approach compile data and prepare reports and positivechange recommendations.
The anticipated wage for this nonexempt hourly position is $36.00 to $49.00 per hour. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors which may include as applicable the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the job.
In addition to a competitive base salary this position is also eligible for a bonus and a comprehensive benefits package including healthcare benefits (medical dental and vision) paid medical leave after three months of employment a 401k plan with matching company contributions vacation time education assistance student loan assistance program eighty hours of paid sick leave time annually and up to twelve weeks paid parental leave after six months of employment.
Sony Electronics is an Equal Opportunity Employer that values employees with a broad crosscultural perspective. We strive to create an inclusive environment empower employees and embrace diversity. We encourage everyone to respond. All applicants will receive fair and impartial treatment without regard torace color religion sex national origin ancestry citizenship status age legally protected physical or mental disability protected veteran status status in the U.S. uniformed services sexual orientation gender identity or expression marital status genetic information or on any other basis which is protected under applicable federal state or local law.
Disability Accommodation for Applicants to Sony Electronics Inc. and Sony of Canada ULC.
Sony Electronics Inc. andSony of Canada Ltd. provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests please contact us by email at or you can mail your resume to: Sony Electronics Human Resources Department 16535 Via Esprillo San Diego CA indicate the position you are applying for.
Required Experience:
Senior IC
Employment Type
Full-Time
