Office & Admin Special Prin Assistant to the Vice President of Administration

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Job Description

This position exists to serve as an assistant to Executive Staff (i.e. Vice President of Administration) in regards to communications purchasing day to day operations and project management. In addition this position provides administrative assistance for the Director of Facilities Planning and Management Director of Business Services Director of Safety and Security and the Chief Information Officer. This position requires a broad knowledge of programs procedures and policies to maintain the Administrative Affairs Division nonsalary budget and purchase order control system. Where there are decisions required outside of policy and procedure this position can independently form solutions.

Salary Range: $23.76$32.06 per hour

Minimum Qualifications

• Must have demonstrated advanced knowledge of relevant software such as Microsoft OfficeWord Excel PowerPoint and Outlook sufficient to create and communicate effectively with internal and external customers.
• Accounting/budgeting/expense reporting sufficient to reconcile differences between invoices receipts and purchase orders.
• Demonstrated organizational skills sufficient to plan and multitask multiple and organizational wide initiatives.
• Customer service skills to provide prompt courteous and accurate information to customers in person on the phone virtually and through email.
• Ability to interpret develop and/or implement administrative and program policies procedures and service standards in cooperation with management.

Preferred Qualifications

• Associates Degree in Administrative Assistant or similar field or equivalent work experience.

• Previous experience providing executive level office support.

• Experience working in a higher education setting particularly experience at a Minnesota State College and University campus.
• Knowledge and understanding of the Colleges organization goals policies and procedures.
• Knowledge of and interest in diverse cultures and populations. Experience with and sensitivity to individuals from diverse backgrounds.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota States vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Record Review (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Employment eligibility: The college regrets that is in unable to offer H1B sponsorship at this time. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Hours are day shift Monday through Friday

Telework (Yes/No)

No

About

St. Cloud Technical & Community College (SCTCC) is committed to providing highquality accessible education that prepares students for fulfilling careers and lifelong learning. Rooted in its mission to educate engage and empower students to reach their career and life goals SCTCC strives to foster an inclusive learning environment that addresses and reduces equity gaps. Through dedicated efforts in equity diversity and inclusion the college works to ensure all studentsregardless of backgroundhave the opportunity to succeed and thrive.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pretax medical and dental expense (with rollover option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and wellbeing of our employees and take work/life balance seriously.

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