Temporary Hire Office Assistant 2 - Digitalization
Temporary Hire Office Assistant 2 - Digitalization
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Job Description
Description
Position Summary
Why Its a Great Opportunity:In this temporary role with Surface Water Management (SWM) you will be supporting the digitization and organization of records for the division. Maps GIS data historical documentation property boundaries flood zones and more are currently on multiple media sources. In an effort to be more efficient these documents must be prepped scanned indexed and saved to the server and/or archived through extensive quality control measures in accordance with the Washington State and Pierce County records retention will improve the processes and efficiency of the Pierce County SWM team.
Why Its a Great Department:PPW is a diverse and fastmoving department filled with motivated professionals working to ensure Pierce County is wellpositioned to handle growth while building operating and maintaining reliable infrastructure to support livable communities. PPW is responsible for a broad and complex portfolio of services that provides unique opportunities to collaborate innovate and inspire. We are responsible for the County road and levee systems sewer systems airports ferries building permits environmental review sustainability community planning and code enforcement just to name a few!
Learn more about Planning and Public Works here.Why SWM is a Great Division:SWM is a unique division of the Planning and Public Works (PPW) department filled with dedicated teams working to deliver excellent services that reduce flood damage and protect and improve water quality and natural resources for the benefit of our communities. The majority of your work will take place in the Floodplain and Watershed Services section in which the work centers around watershed services water quality planning and floodplain management.
How to be Successful in the Role:In this role your success will come from learning and using Pierce County policies and procedures for digitization and begin training in various software equipment and electronic file systems. Your willingness and ability to be flexible eager to learn attention to detail and a keen ability to ensure accuracy will be key skills in this position.
Core Daily Responsibilities:
- Review files and prepare for scanning.
- Digitize documents photos maps and survey information.
- Index scanned materials and save them to the Countys server using proper naming conventions.
- Prepare scanned records for destruction by entering the file and document information into a destruction log.
- Review of electronic files for duplication and those that no longer have a retention value.
- Assist with the consolidation of two storage sheds including physically moving materials.
- Other duties as assigned.
- Experience with electronic file storage and management. Strict attention to detail and accuracy
A classification description with a more detailed list of essential functions can be found here.
Qualifications
Minimum Qualifications:
- A resume and cover letter are required for this position.
- One year of general clerical work experience.
- One year of experience using Microsoft Office applications (e.g. Word Excel Outlook TEAMS etc.).
- Additional education or related experience may be substituted equally for the recruiting requirements.
Preferred Qualifications:
- Digitization/document scanning experience
- Records management experience is a plus
As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed casebycase and will not necessarily remove an applicant from consideration.
Supplemental Information
To be considered for this opportunity please:
- Complete and submit a detailed online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team at and specify the Job Number and Title.
- If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources at (253)at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the Countys needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments phone screen and interviews.
At Pierce County diversity equity and inclusion means commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have local direct and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Employment Type
Temp
