Operations Coordinator (Executive Assistant)
Operations Coordinator (Executive Assistant)
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$ 46655 - 86321
1 Vacancy
Job Description
Job Responsibilities
- Are you an experienced professional looking for new opportunities to further your career South Carolina First Steps is seeking a hardworking and dependablecandidate just like you to apply! This position will offer great benefits with the state including 15 days of annual and sick leave per year or more depending on applicable state service.The Responsibilities of the Executive Assistant:Reporting to the Executive Director the Executive Assistant plans coordinates and performs routine and complex administrative activities to support the agencys Executive Director. Serves as internal and external liaison to the Executive Director interacting with staff at all levels board members state government officials other South Carolina early learning organizations and various stakeholders.
Working under the general supervision of the SC First Steps Executive Director employee must have the ability to work independently and collaboratively to accomplish responsibilities goals and projects.- Manages the office of the Executive Director by resolving conflicting demands scheduling meetings and speeches arranging travel and coordinating meeting logistics. Works collaboratively with other SC First Steps teams in gathering information needed for external/internal meetings and reports. Conserves Executive Directors time by reading researching and routing correspondence and drafting letters documents and meeting agendas.
- Creates and maintains complex reports presentations spreadsheets and graphs. Maintain accurate records that directly support executive leadership.
- Provides administrative support to the SC First Steps Board of Trustees and the Early Childhood Advisory Council; prepares agendas and other meeting documents; schedules set up and attend board and committee meetings; facilitates oral and written communication to Trustees as directed by the agency transcribes official meeting minutes of all board meetings and ensures compliance with the Freedom of Information Act and supports board members in their activates related to First Steps / ECAC. Custodian of all official Board documents.
- Provides administrative support by assisting in the coordination of quarterly AllIn staff meetings and annual staff retreat; provides assistance and event planning in other agency events such as the annual Summit on Early Childhood Local Partnership Leadership Convenings NTCC etc.
- Responds to or directs information requests from State Board members legislators partners and the general public to First Steps staff members; maintains a working knowledge of the functions and positions within the Office of First Steps.
- Other duties as assigned.
Minimum and Additional Requirements
- A bachelors degree and a minimum of 3 years of highlevel experience in public administration business administration planning public relations or nonprofit.
- Ability to shift priorities and manage time effectively managing multiple tasks with changing deadlines and using good judgment.
- Works extremely well under pressure.
- Ability to preserve confidentiality of information and exercise discretion.
- Proficient in Microsoft Office applications including Outlook Word Excel and PowerPoint.
- Have the ability to multitask with a high degree of accuracy and attention to detail; take initiative; strong time management.
- Strong organizational and customer service skills.
- Must have ability to interpret analyze data.
- Ability to demonstrate and promote inclusivity and crosscultural competence.
- Must be able to lift 25 pounds and handle light boxes of packets for internal and external meetings.
- Valid SC Drivers License and limited instate travel. Occasional limited work after hours as needed.
- A cover letter is required to be considered.
Additional Comments
SC First Steps is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
SC First Steps offers an exceptional benefits package for full time (FTE) employees:
- Health dental vision longterm disability and life insurance for employees spouse and children. Clickherefor additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices*
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Required Experience:
IC
Employment Type
Full-Time
