Administrative Specialist II
Administrative Specialist II
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$ 55000 - 65000
1 Vacancy
Job Description
Administrative Specialist II
Budget Management
- Assist the Director in preparing and managing the Centers annual budget.
- Oversee the allocation and monitoring of the Centers financial resources.
- Advise the Director on financial decisions to ensure effective resource use.
- Liaise with the CLAS Deans Office to address budgetary questions and ensure alignment with college guidelines.
- Review and reconcile financial activity to maintain accuracy and compliance with UF policies.
Fiscal Management
- Manage purchasing processes for supplies equipment travel and professional services.
- Process vendor payments track expenditures and maintain financial records.
- Establish and oversee blanket encumbrances to support recurring operational needs.
- Coordinate with UFs Property Office to maintain inventory and track equipment.
- Ensure that all fiscal transactions comply with university procurement policies and procedures.
Grant Management
- Provide pre and postaward support for all Center grants and sponsored projects.
- Collaborate with faculty on proposal budgets and ensure alignment with UF cost principles.
- Monitor grant expenditures to ensure compliance with federal state and university requirements.
- Coordinate with the Division of Sponsored Programs and Contracts & Grants for submissions reporting and closeout processes.
- Assist with nocost extensions budget transfers and progress reports to support PIs in managing their research funding.
Human Resources
- Process appointments for faculty staff OPS employees graduate assistants and student workers.
- Enter and maintain payroll distributions; review paylists and correct time and labor entries as needed.
- Liaise with CLAS HR and UFHR to ensure compliance with policies and procedures.
- Prepare letters of offer and coordinate onboarding for new hires including adjuncts and international visitors.
- Supervise and train administrative staff and student assistants; recommend and implement office procedures.
The salary is $55000 $65000.
This is a TEAMS positionUFs designation for staff roleseligible for a comprehensive benefits package including paid leave retirement plans and health insurance. Learn more aboutTEAMS benefits here.
- Substantial experience with spreadsheets and databases.
- Familiarity with UF policies and procedures regarding personnel academic regulations and grant administration.
- High level of competence with commonly used computer software (Microsoft Office Suite) PC and Mac computers web design software and database software.
- The ability to supervise personnel at various levels.
To be considered for this position please upload your cover letter resume and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
