Job Description

Join the Indian River State College Team Exceptional Benefits Await You!

At Indian River State College youll do more than just build a careeryoull have the opportunity to make a meaningful impact by supporting our students staff and faculty. In return we offer a comprehensive benefits package designed to promote your wellbeing secure your future and enhance your worklife balance.

Comprehensive Health Coverage

We prioritize your health with Medical Dental Vision Flexible Spending Plans Employee Assistance Program (EAP) Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like taxdeferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy worklife balance with ample vacation personal and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential.

Are you a detailoriented professional with a knack for organization and a passion for supporting educational excellence We are looking for a dedicated Administrative Assistant to join our dynamic Nursing Department!

QUALIFICATIONS KNOWLEDGE AND SKILL REQUIREMENTS:

The qualifications and skill requirements for this position include:

• Proven work experience with standard office equipment such as computers telephone photocopiers facsimile machines and calculators;
• Proven work experience in a business office to include data entry payment processing word processing faxing filing processing requisitions and monitoring budget;
• Proven experience with Microsoft Office Windows and Outlook or other equivalent software;
• Since this position requires direct contact with College administrators faculty staff students vendors and the general public on a daily basis the ability to communicate via telephone email and inperson in a professional manner is extremely important;
• Professional appearance and demeanor;
• Strong communication skills both verbal and written following professional business convention;
• Strong business aptitude and the ability to work with complex financial data;
• Ability to complete appropriate paperwork in a timely fashion;
• Ability to work with people in time sensitive situations;
• Ability to maintain confidentiality;
• Ability to maintain strict accuracy and be detail oriented;
• Ability to be well organized;
• Ability to work independently as well as with others and be selfmotivated;
• General knowledge of all areas in an accounting and finance office;
• The qualifications and/or experience below are preferred:
  • Bachelors degree in Business from an accredited institution OR Associates degree with four (4) years of proven work experience;
  • Proven work experience using an integrated enterprisewide accounting system.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

The essential functions and responsibilities for this position include but are not limited to:

• Providing general administrative support to all Finance staff;
• Assisting the Dean of Finance with the daily operation of the Finance Division in support of the College mission.

SPECIFIC DUTIES AND RESPONSIBILITIES:

The specific duties and responsibilities for this position include but are not limited to:

• Providing administrative support for the Dean of Finance including faxing filing document preparation research and calendar & departmental goals and objectives maintenance;
• Receiving screening and routing of incoming telephone calls complaints and concerns from faculty staff administration and students and responding professionally and appropriately in accordance with College policy;
• Serving as the liaison between the Dean of Finance and staff faculty students administration vendors state and federal agencies and others by providing information and customer service assistance regarding various College programs procedures requirements and any financial information inquiries;
• Receiving screening and routing of Finance Division mail and recording of payments in the check receipts log;
• Arranging meetings attending meetings and preparing & distributing related agendas and minutes;
• Organizing positions assignments setting priorities and meeting critical deadlines;
• Making travel registration lodging and conference reservations for Dean of Finance and Finance staff;
• Coordinating monthly board documents for distribution review;
• Maintaining inventory and replenishment of supplies for Finance;
• Acting as a backup to the Workday Expense Partner (including expense cards);
• Participating in testing Workday expense updates and new releases;
• Organizing maintaining and revising various files and College contracts which may involve confidential information;
• Reviewing finished material for completeness accuracy format and compliance with policies and procedures;
• Maintaining administrative procedures located on the intranet;
• Monitoring budget ensuring funds availability;
• Tracking and maintaining documentation of Deans participation to complete requirements for certification;
• Assisting with all tax reporting and submission to IRS each calendar year;
• Purging files as appropriate following State of Florida document retention standards;
• Demonstrating the highest ability to keep records and information in the strictest confidence;
• Providing support to Finance Division and Financial Services departments as directed by the Dean of Finance;
• Completing other duties and responsibilities as assigned by the Dean of Finance.

PHYSICAL REQUIREMENTS:

This position requires an ability to hear and speak clearly in addition to sitting standing and using the telephone for extended periods as well as the ability to walk bend lift reach up stoop and carry items in excess of twentyfive (25) pounds. It also requires manual dexterity to operate standard office machines such as computers photocopier fax machines calculator telephone and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline