Clerk, PEIMS/Records Special Services
Clerk, PEIMS/Records Special Services
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Job Description
Job Title: Clerk PEIMS/Records SpecialServices
Reports to: Assistant Director for Special Services
Dept/Campus: Special Services
Pay Grade: Paraprofessional PG 5
Wage Status: NonExempt
Days: 240
Primary Purpose:
Ensure efficient operation of the Special Services office and maintain accurate records of enrollment of students with disabilities according to guidelines established by the Texas Education Agency and College Station ISD and maintain accurate PEIMS records for the department.
Qualifications:
Education/Certification:
High school diploma or GED
College preferred
Special Knowledge/Skills:
Proficient typing keyboarding file maintenance and 10key skills
Excellent organizational communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets databases and word documents
Ability to meet established deadlines
Ability to run reports and analyze reports for audit purposes
Experience:
At least one year of clerical support experience
Prior experience in administrative offices of a publicschool district preferred
Essential Job Functions:
- Compile reports for occupational and physical therapists showing the status of prescriptions for all eligible students
- Set up users in eSped and provide appropriate access rights
- Manage electronic records requests through eSped
- Complete eSped webinars independently for professional growth
- Provide user support for eSped
- Complete SSI paperwork requests
- Collect and upload Medicaid forms
- Enter data from special education documents into the districts PEIMS system to ensure accurate reporting of all required PEIMS data elements
- Monitors and reviews ARD paperwork completed by campus personnel for errors and communicate with sending staff when corrections are required
- Coordinate PEIMS student data with data in the Special Education Management System
- Receive incoming calls take reliable messages and route to appropriate staff
- Respond to and fulfill requests for special education records from parents or other districts in a timely manner via the mode requested (i.e. fax email eSped TREx)
- Scans and maintains digital database of records for special education and dyslexia as required by office procedures
- Ensure work is correct neat and completed in a reasonable time and meets required deadlines.
- Responds to requests for information via mail phone or inperson; gathers appropriate forms and documents searches for and copies documents from archived records and forwards to requestor
- Attends meetings as required and provide clerical support as needed
- Copies distributes and files paperwork such as records or general correspondence
- Performs data entry into automated programs to track required student information filings or other pertinent data depending on assignment
- Prepares correspondence memos forms and reports using electronic applications software if assigned depending on assignment
Expectations:
- Demonstrates a critical attention to detail in data analysis and entry
- Maintain confidentiality of student information
- Greets visitors; responds to questions provides information documents and instructions or directs visitor to appropriate party
- Personal attributes neat and clean in dress and appearance works with others in a positive manner adapts quickly to changing situations arrives to work on time
- Professional Behavior maintains high level of ethical behavior avoids gossiping handles confidential information avoids speaking ill of other personnel and avoids doing personal business at work
- Community Relations shows respect to parents and community members
- General Attributes demonstrates ability to remain calm and withstand pressure
- Interacts well with parents staff peers and the general public and promotes a positive image of self and the district
- Report to work in a timely manner according to assigned schedule
- Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position
Professional Conduct:
- Maintain professional interactions with staff parents community and visitors.
- Demonstrate the ability to remain calm and withstand pressures.
- Demonstrate flexibility to change in routine and adapt quickly to changing situations.
- Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.
- Avoid speaking badly about the district and district personnel.
Supervisory Responsibility:
None
Equipment Used:
Personal or laptop computer printer copier fax machine shredder calculator telephone electronic mobile devices projector and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.
Working Conditions:
Physical Demands /Mental Demands/ Environmental Factors:
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Regularly sit talk or hear; frequently required to use hands to finger handle or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 1050 pounds; occasionally required to stand walk reach with hands and arms; vision abilities include close vision; and color vision regularly work with frequent interruptions maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.
College Station ISD does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.
Employment Type
Full-Time
