Administrative Assistant

Wastequip has an immediate opportunity for an Administrative Assistant to support our Albany OR manufacturing operation. Our ideal candidate will have 2 or more years of experience as an administrator and will provide professional administrative support for our local manufacturing production facility.

Pay Range: $2225 depending on experience

Shift: MondayFriday 6:00am2:30pm (1^st shift)

Responsibilities

Personnel

• Welcome and direct all job candidates to the appropriate Production Supervisor and/or Plant Manager for interview and assist with panel interviews when applicable. Send signed offer letters to the Recruiting team and Human Resources.
• Complete onboarding and orientation for all new hires.
• Review health insurance benefits and ensure all employees complete enrollment by the applicable deadline (new hires and open enrollment).
• Manage the uniform program and ensure that all employees are receiving the appropriate uniform attire in a timely manner.
• Review the time clock system (TimeClock Plus) daily to ensure all entries are inputted correctly and approved. Enter codes for any tardiness or absences and make notes accordingly.

• Enter requests for time off and attendancerelated paid time off (PTO) in TimeClock Plus and track accordingly. Review and monitor PTO balance reports to ensure negative vacation balances are not approved beyond 24 hours; communicate with employees regarding their vacation and personal/sick time balances to ensure no negative balances are present at the end of the calendar year.
• Monitor attendance daily and input tardies and absences in TimeClock Plus according to the companys attendance policy. Track daily headcounts by department and submit daily and weekly reports for attendance and PTO to Operations and HR.
• Distribute employee attendance warnings to supervisors verify they are completed and returned in a timely manner and monitor warnings to ensure follow ups are consistent with past stipulations.

• Organize plant lunches and morale events.
• Liaison with plant team and HR Generalist to assist with local issues.

Administrative Support

• Answer phones and greet customers/visitors/vendors in a professional manner.
• Order supplies for office and maintenance; check and distribute mail/packages.
• Create daily journals in the plants CRM & ERP system (D365).
• File invoices (weekly).
• Enter paint emissions (daily).
• Upload container production usage (monthly).
• Upload weld wire usage (monthly).
• Receive purchase orders in ScanWorX.
• Print out sales orders batch orders production orders and drawing packages and distribute to the correct departments.
• Ship small parts/packages via FedEx.
• Print labels for the shipping department.
• Assist with master BOL creation and be able to assist or provide backup to Shipping department as needed.

Safety

• Ensure applicable PPE (i.e. safety glasses vests hearing protection etc.) is available for all visitors.
• Maintain monthly safety committee meeting minutes and agenda.
• Prepare weekly paperwork for Monday morning safety meetings; scan and upload all safety training paperwork to SharePoint.
• Oversee and work with shop supervisors to adhere to all Safety policies;complete and send out Incident Rate Reports.
• Submit weekly opportunity (safety) reports.
• Maintain SDS binder.
• Complete safety walks (weekly).
• Manage all Hazardous Waste collection and manifests.
• Ensure monthly inspections of spill kits and defibrillator are being performed.
  
  

Other

• Additional duties as assigned.

Experience and Qualifications

• Ability to manage daily workload with limited supervision.
• Minimum of 2 years of experience in an administrative role or related position.
• Experience 2 years in a manufacturing or service environment.
• High level of competency with Microsoft Suite/Word/Excel/ processing ERP computer systems (Dynamic 365 preferred) and email.
• Must be technically savvy with the ability to quickly learn new systems with limited training.
• Ability to manage multiple priorities in a fastpaced environment.
• Ability to maintain a high level of professionalism integrity and confidentiality.
• Associates or Technical Degree preferred.
• Bilingual (English/Spanish) preferred.
• Prior experience working with Human Resources preferred.
• Ability to communicate effectively (verbal and written) with all internal and external customers and leaders.

Company Benefits:

2 Medical Plan Options Base HSA (High Deductible) and BuyUp
Medical Plans
Prescription (Rx) Insurance
Health Savings Account (HSA)
2 Dental Plan Options Base Dental and BuyUp Dental Plans
Vision Insurance
Flexible Spending Accounts (FSAs)
Health Care FSA
Dependent Care FSA
Company Paid Base Life Insurance
Company Paid Accident Death & Dismemberment Insurance
Company Paid Business Travel Accident Insurance
Company Paid Disability Insurance
ShortTerm Disability (STD) and Base LongTerm Disability (LTD)
Insurance
Employee Assistance Program (EAP)
Voluntary Hospital Accident & Critical Illness (Cancer) Insurance
401(K) Retirement Plan with 50% Company Match
Voluntary Pet Insurance
Vacation and Personal/Sick Time
Paid Grandparent Leave
Paid Bonding Leave
Adoption Assistance
Education Assistance (Tuition Reimbursement)

About Wastequip

Wastequip got its start in 1989 with containers and compactors. But today we have evolved into so much more than just a manufacturer of highquality steel containers and compactors. We are the waste industrys only AllinOne solutions provider from carts and containers to collect waste to hoists and trash trucks to move the waste to parts service and technology to keep your operation running smoothly.

While were proud to be North Americas leading manufacturer of waste handling equipment we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing building a brighter future for all.