Executive Assistant
Executive Assistant
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Job Description
Are you a highly organized and dynamic professional who thrives in a fastpaced executivelevel environment Do you excel at anticipating needs streamlining operations and building strong relationships
As the Executive Assistant to the Chief Financial Officer (CFO) and Deputy City Manager (DCM) of Financial and Corporate Services you will be a pivotal partner empowering them to focus on strategic initiatives and drive impactful results for the City. Your days are fast paced as the environment is characterized by changing deadlines sensitive issues and organizational needs but you are calm confident organized and can rise to the challenges.
What will you do
- Manage and maintain the Deputy City Managers calendar including scheduling meetings with multiple parties in a manner that reflects the goals and priorities of the Deputy City Manager
- Organize screen and manage incoming calls emails and correspondence
- Prepare and distribute meeting material including agendas and briefing notes and other background material as required
- Draft and prepare professional communications on behalf of the Deputy City Manager including emails letters memos and other correspondence for both direct response or signature
- Review all incoming correspondence prior to Deputy City Managers review for compliance to department and City standards appropriateness of response to fulfill the purpose of the inquiry as well as for grammar format and spelling
- Anticipate the needs of the Deputy City Manager take initiative to obtain details and work independently
- Foster strong and effective working relationships with key stakeholders; manage inquiries from citizens organization and external stakeholders
- Act as a liaison between the Deputy City Managers office and internal/external stakeholders ensuring clear and timely communication
- Maintain an organized and efficient office environment including the procurement of office supplies and equipment
- Act as the FOIP Coordinator for the department
Connect with us!
- An Executive Assistant certification bachelors degree in Administration Communications or equivalent education or work experience
- Minimum of 10 years progressively responsible and diversified office and executive support experience including composing correspondence organizing and scheduling calendars
- 5 years of experience supporting Csuite executives in a fastpaced demanding environment
- Equivalent experience will be considered
Skills required for success:
- Meticulous attention to detail in all tasks
- Ability to manage complex calendars and prioritize tasks
- Strong interpersonal skills for interacting with various stakeholders
- Demonstrated excellence in writing and communication skills
- Strong productivity skills enabled through productivity software applications including Google sheets Google documents Gmail Adobe and other workflow software
- Ability to adapt to changing priorities and situations
- Proven ability to produce quality work in a complex demanding time sensitive environment while exercising independence
Work Environment:
- Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion
- Applicants may be tested
- The position is not eligible for remote work and requires to be inoffice located in downtown Edmonton
The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 permanent fulltime position
Talent sourced through this process may be considered for similar opportunities within the City of Edmonton.
Hours of Work: 36.9 hours per week
Salary Range: $36.330 $45.412 (Hourly) $69978.43 $87473.04 (Annually)
Talent Acquisition Consultant: RD/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Mtis Nation.
Employment Type
Full Time
