Immigration Office Assistant
Immigration Office Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description
Serve as a parttime Office Assistant for the Global Strategic Services organization a unit within Outreach and International Affairs (OIA) that supports Virginia Techs recruitment of top global faculty and researchers in a fast paced growthoriented office environment. This is a parttime 28 hour per week position. Must work 4 to 5 days per week. Job responsibilities include providing coordination of immigration case filings database management administrative and fiscal support for the unit as well as assisting with planning and logistics for international and domestic guest visits to campus. The person in this position will utilize appropriate automated systems and databases to upload enter and coordinate immigration case paperwork. Fiscal responsibilities include monthly reconciliations procurement and fixed asset coordination. This position also provides backup support for administrative duties in the OIA suite.
The successful candidate will routinely interact with the public VT colleagues regional and international guests and project a professional and serviceoriented image for the office. Must be comfortable working in a fastpaced dynamic environment. A positive and courteous presence and strong communication skills are critical.
Required Qualifications
Prior experience with program coordination
Prior experience with student visa coordination
Prior administrative and fiscal experience
Demonstrated database experience
Ability to organize and clearly present information
Proficiency in Microsoft Word PowerPoint and Excel software
Customer service experience
Demonstrated ability to prioritize multiple job duties
Excellent interpersonal and communication skills and cultural sensitivity
Preferred Qualifications
Experience in event planning
Experience with university related systems such as VT Banner; procurement systems (HokieMart)
Experience in state and/or higher education
Experience working in a law or university international office handling immigration cases or a compliance driven office setting
Pay Band
3
Overtime Status
NonExempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Commensurate with experience
Hours per week
28
Review Date
Begin review May 9 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Kathy Hagerat during regular business hours at least 10 business days prior to the event.
Employment Type
Part-Time
