Administrative Assistant 2 (Administrative Support Specialist - PCN 16N23010)
Administrative Assistant 2 (Administrative Support Specialist - PCN 16N23010)
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Job Description
THE RECRUITMENT PERIOD FOR THIS JOB POSTING HAS BEEN EXTENDED Join the Department of Health!Were thrilled to welcome you!Weve made our application process more accessible than ever.Please take a look at our job announcement below.If you can see yourself in this role apply nowyour next opportunity awaits!This position is open to Alaskan Residents only.Please check out theresidency definitionto determine if you qualify.What you will be doing:
As the Administrative Assistant 2 youll be the goto person for supporting the Section of Chronic Disease Prevention and Health Promotion (CDPHP). Youll get to flex your multitasking skills while handling everything from travel coordination and budgeting to payroll and procurement. Youll also play a key role in welcoming visitors helping streamline office procedures and pitching in on special projects to make a real impact. If youre someone who loves staying organized and supporting a fun and dynamic team this is the perfect role for you!
Our organization mission and culture:
The Division of Public Healths mission is to protect and promote the health of Alaskans. As a member of our team you will contribute every day to the improvement of the health of Alaskans and their families. The Division of Public Health exemplifies these values:- Accountability We are committed to responsible use of human financial and environmental resources.
- Respect We provide services without discrimination or judgment.
- Human Potential We are committed to developing each Alaskans potential as a healthy individual as well as fostering strong healthy communities.
- Integrity We are honest and ethical in all we do.
- Scientific Excellence We are committed to adding to and contributing to the body of scientific knowledge and using the best available knowledge and data to set public health policy.
The benefits of joining our team:
When you join the CDPHP administrative team youll collaborate with a fun friendly and supportive crew. Together were committed to making Alaska an even better place to live work and play. Be a part of our mission and help us create positive change! We also currently offer 12 annual paid holidays personal leave with an accrual rate increase based on time served hybrid telework schedules flexible hours excellent insurance professional development opportunities and even gym discounts at participating fitness providers in multiple locations throughout the state. Check out the Benefits tab on this post to learn more.
The working environment you can expect:
Your new workspace on the 7th floor of the Frontier Building boasts stunning views of the Chugach Range Denali (on clear days) and Cook Inlet. Our Midtown location makes it easy to find delicious lunch options whether youre up for a quick stroll or a short drive. The Frontier Building offers ample covered parking onsite vending machines and excellent building security.
Who we are looking for:- SelfManagement: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Manages and Organizes Information: Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
- Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers highquality products and services; is committed to continuous improvement.
Six months of entrylevel technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advancedlevel clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of postsecondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of postsecondary education vocational education and/or advancedlevel clerical experience. (Three semester or four quarter hours of postsecondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entrylevel technical experience include:
Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.
Examples of advanced clerical experience include:
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
At the time of the interview please provide the following:
- Three (3) professional references we may contact by phone one (1) of whom must be your current or most recent supervisor if not already provided in the application.
- Current performance evaluation if available.
- A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.
Please read the below information carefully. This applies to your application submission.EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application please provide the employers name your job title employment dates and whether you were working fulltime or parttime. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position to which you are applying.
If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at(tollfree) or .If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains.For information on allowing emails from the domains visit the Lost Password Help page at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at P. O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(tollfree) or (907)if you are in the Juneau area. Requests for information may also be emailed to .
For applicant password assistance please visit InformationFor specific information in reference to the position feel free to contact the hiring manager at:Name/Title:Timbi Barron/Administrative Assistant 3Phone:Required Experience:
Unclear Seniority
Employment Type
Temp
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