Principal Project Administrator
Principal Project Administrator
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Job Description
Longenecker & Associates (L&A) seeks a motivated Principal Project Administrator to contribute to our mission supporting our work at SRNSin Aiken SC.
L&A is a womanowned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOEs nuclear security and environmental remediation enterprise by providing the highestcaliber staff and experts.
L&A is unconditionally committed to mission success and the wellbeing of employees the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence seek opportunities to engage in mission critical work and consistently exceed expectations apply now to join our professional family.
POSITION DESCRIPTION
Direct functional areas of project administration i.e. records control file administration word processing engineering support or customer administrative support. Duties include identification assignment and leadership of project support personnel training planning and distribution of workload. Also includes coordination of office services housekeeping property management and special project assignments. Reviews work of assigned staff to ensure that project procedures are followed and ensure projects are finished on time and within budget.
Lead development of monitor and provide cost effective Engineering Administrative Services for large projects small projects tasks and/or department/divisionlevel management services to support execution of the design products.
Communicate with internal and external departments and organizations to clarify and coordinate assigned tasks; and resolve complex administrative problems on the project. Review workload schedules personnel assignments status of ongoing work. Approve leave requests evaluate personnel performance and initiate disciplinary actions. Establish interpret revise and/or review standards as necessary to ensure that work performed is within established records management guidelines. Lead evaluation office production and administrative work processes; monitor the development of internal operating procedures/guidelines. Ensure professional administrative staff is trained in changes. Direct services such as equipment procurement maintenance and repair office supplies and mail. Ensure administrative office equipment computing and software needs are met. Ensure housekeeping audits are scheduled and that corrective actions are completed. Direct the development and maintenance of a variety of manual and automated filing systems and/or protected property and equipment. Monitor automated registers for tracking and retrieval of management commitments correspondence engineering documents time collection cost collection and/or equipment. May monitor data collection preparation of operating reports and error reconciliation. Manage employee communications and recognition programs. Interface with project administrators engineering managers and records management personnel and formulates procedures for systematic retention protection retrieval transfer and disposal of records. Coordinate security and access clearances. Provide guidance to department personnel. Investigate personnel security incidents and recommend resolutions. Compile and analyze department performance information.
Prepare reports for senior management. Propose followon initiatives. Conduct periodic management status reviews to ensure department initiatives are being implemented. Study methods of improving work measurements. Provide analyses that support development and allocation of the nonlabor operating budget. Track report trend analyze and account for all costs associated with the approved budget. Identify investigate and correct inappropriate charges. Monitor accounts and confirm implementation of corrective action. Process Design Documents via Smart Plant Foundation (SPF) Electronic Document Workflow System (EDWS).
EDUCATION REQUIREMENTS
Education & Experience: Bachelors degree in business or related area and 8 years experience in project administration and supervision; associate degree in business or related area and 11 years experience as indicated; or 14 years experience as indicated.
MINIMUM QUALIFICATIONS
- Ability to work in a diverse work environment
- Satisfactory results of a preemployment screening which includes a background check and drug screening.
- Ability to fulfill and promote L&A core values.
- Comprehensive knowledge of Records Management policies procedures and practices.
- Requires an indepth knowledge of engineering/training document work systems administrative processes and relevant computer applications. Applies advanced principles and practices in administration to resolve problems in a timely manner.
- Knowledgeable of site accounting practices regarding nonlabor and capital equipment budget. Effective use of basic math and business concepts theories and practices plus experience in budgeting processes.
- Thorough understanding of policies and administrative project procedures and practices. Expertise in engineering/training document control. Requires computer literacy.
- Previous experience with the use and implementation of DOE Order 413.3B.
- Experience in DOE CD3X Package Submittals
- Knowledgeable about SRNS Project Management and EVMS policies procedures and manuals.
- Experience with Learning Management Systems (LMS).
- Experience in industrial (or similar) training design development tracking status reporting document approval and publication process.
DESIRED QUALIFICATIONS
- Candidates who have possessed an active DOE clearance (L or Q) within the past two (2) years are preferred
- Qualified with the Learning Management System.
- 2 to 5 years or more of experience in training and development or a similar role.
- Wellversed in the SRNS document creation and approval process.
PF81 Evaluation Criteria:
Price and Cost to Company: 30%
Technical Acceptability: 60%
Availability & Qualifications of Personnel: 10%
Duration of the Contract: 1 year 2 option renewal years
Estimates Hours Per Year: 2080 ST / 400 OT
Anticipated Work Schedule: 630 am 5:00 pm MThu
Onsite or Remote Onsite. Local candidates or willing to relocate at the candidates expense.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Successful candidates will be able to perform the essential functions of the job with reasonable accommodation. This job posting reflects managements assignment of essential functions and the descriptions listed do not restrict managements right to assign or reassign duties and responsibilities to this job at any time.
SALARY AND BENEFITS
As an L&A employee you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental) 401K plan and paid time off. We believe in investing in our employees beyond compensation and as an L&A employee you will have access to inhouse training career pathing mentoring award programs tuition reimbursement and much more.
L&A is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of their race color religion sex sexual orientation gender identity national origin age or status as a qualified individual with a disability or protected veteran.
Required Experience:
Staff IC
Employment Type
Contract
