Honors Engagement Coordinator

Responsibilities:

• Compiles and formats recipient information for email announcements videos press releases web pages and other promotional items produced by the APS Experience and Engagement department. Prepares and sends official notifications to recipients on behalf of APS and the presidential office.

• Orders recognition products (certificates plaques and medals) and maintains effective relationships with these vendors. Keeps materials organized digitally and in the College Park Maryland office. Distributes products to recipients or APS unit leaders at events or by mail.

• Works with the Honors Program Manager to coordinate invited speaker placements associated with recognition programs in collaboration with the APS Meeting Department.

• Regularly correspond with recipients to collect data and financial documentation communicate event logistics and answer inquiries.

• Prepares payment requests for vendors and Societylevel honorees maintains accurate records and prepares yearly fund status reports.

• Supports honors program coordinator with Unitlevel honoree operations as needed.

• Maintains a comprehensive database on recipients that forms the APS Fellow Archive and recipient pages on the APS website. Ensures data is consistent and accurate. Supports program evaluation by preparing historical reports on recipients.

• Collaborates with the honors program manager to plan and execute multiple annual inperson events.

• Supports other activities or initiatives within the Membership Department to increase the engagement of honors recipients.

• High school graduate or General Equivalency Diploma (G.E.D.) required. Associates degree preferred.

• Minimum of twoyears of relevant work experience preferably including experience with associations or honors/awards programs.
• Event planning experience ispreferred.
• Familiarity with relational databases preferred (Salesforce or Nimble AMS is preferred).
• Familiarity with basic financial procedures is preferred.
• Proficiency with all Microsoft Office Suite products in particular Microsoft Word and Microsoft Excel.
• Proficiency with Google Docs and other online shared document products.
• Strong organization documentation and prioritization skills.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams as well as independently.

Travel:

• The position requires regular travel to the APS offices in College Park Maryland and Washington DC to organize materials coordinate signatures and ship Honors engagement items. Travel is expected to occur one to five times per month with additional visits to the Maryland and DC offices as needed.

• This position also requires up to 10% travel to attend events and meetings including travel to APS offices in Long Island NY; Washington DC; and College Park MD as well as other offsite locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.

Salary:

The salary range for this position takes into account various factors influencing compensation decisions such as skill sets experience training and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result we typically hire within the target starting range. Exceptional rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range:$48263/year $65757/year (USD)

Target Starting Range:$48263/year $53691/year (USD)

Work Environment:

As noted above APS offers a Remote First workplace. Although our offices are located on Long Island NY College Park MD and Washington DC you can work from other places in the United States. We are flexible about work hours but expect responsiveness during the core of the workday Eastern Time.


Our Core Values:

• Scientific Method
• Trust Integrity and Ethical Conduct
• Equity Diversity and Respect
• Collaboration
• Education and Learning
• Speaking Out

Amazing 2025 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employerpaid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) 100% employer paid
• Dental benefits: individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 15 days based on loss
• 12 weeks employerpaid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning ondemand courses
• Employee Assistance Program
• Mindfulness Meditation: live and ondemand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race religious creed immigration status alienage or citizenship religion color ethnicity sex national origin age disability marital status familial status protected veteran status protected military status physical or mental disability sexual orientation gender identity genetic information predisposing genetic characteristics ancestry domestic violence victim status or any other characteristic protected by law with regard to any employment practices including recruitment advertising job application procedures hiring upgrading training promotion transfer compensation job assignments benefits and/or other terms conditions or privileges of employment provided the individual is qualified with or without reasonable accommodations to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request a reasonable accommodation please contact APS Human Resources at The Know Your Rights: Workplace Discrimination is Illegal poster prepared by the U.S. Equal Employment Opportunity Commission (EEOC) provides an overview of several laws that protect you from discrimination on the job and several rights are afforded to you by these laws. The Pay Transparency Non Discrimination Provision prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP) provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a remote first concept that promotes equal treatment and equal access independent of physical work location with a majority of staff working primarily from remote work locations.