Administrative Clerk II
Administrative Clerk II
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Salary Not Disclosed
1 Vacancy
Job Description
About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hirean Administrative Clerk II in Washington DC to join our team to support the Federal Emergency Management Agency (FEMA)/Office of Equal Rights (OER)!
The Administrative Assistant shall be responsible for cataloging and distributing information assisting the OER management staff arranging schedules arranging meetings (including securing suitable space) screening and prioritizing mail and phone calls preparing and reviewing correspondence and memo for accuracy and completeness maintaining calendars and meeting agendas preparing materials used in executive presentations and make travel arrangements organizing and maintaining office electronic files and safeguarding confidential information.
Duties and Responsibilities
- Properly file paperwork generating Power Point presentations managing Excel Spreadsheets setting up for meetings and procuring office supplies.
- Provide realtime scheduling support by booking meetings and preventing conflicts provide government customers and stakeholders with meeting schedule information.
- Creating and managing travel arrangements
- Answering all incoming phone calls and routing callers to the appropriate parties have knowledge of setting up conference call lines
- Using computers to generate reports accurately transcribe minutes from meetings and create presentations
- Maintain polite concise professional communication via phone email and mail.
- Anticipate the needs office supplies demands to ensure the office is supplied
- Provide excellent customer services on a daily basis
- Organization of the daily weekly and monthly events for the Program Manager and government officials.
- Daily retrieval of mail sort open & properly distribute mail within the office
- Complete general office management duties such as accurately filing manual & electronic operate copier send/receive faxes utilize scanner & data entry
- Accurately utilize current computer software program such as Excel Access PowerPoint and Microsoft Word
- Accurately prepares a document in accordance with regulations & policies in appropriate format
- Perform office automation word processing software to update prepare maintain accurate & useful documents. Demonstrate extensive research and analysis skills.
- Prepare and provide written documentation in an intelligent and professional manner while remaining concise no grammatical errors and comprehensive
- Must be attentive to details skillfully create documentation and organize information promptly
- Excel in the use of interpersonal skills in a professional atmosphere also have the ability to easily communicate with a wide range of people from various agencies/organizations and the ability to effectively work with diverse groups to achieve agreement and cohesion.
- Maintain clear timely and accurate status on projects/tasks and followup as required.
Required Experience:
- Must have a minimum of three (3) years of relevant work experience and a high school diploma (or equivalent).
- Must be willing to sign a nondisclosure agreement
- Must have familiarity with computers and common business applications
- Must have welldeveloped communications and reading skills and knowledge of grammar spelling and punctuation.
- Must have knowledge of commonly used administrative concepts practices and procedures such as the essential functions noted above as supplemented with direction as to the established practices and procedures for various functions such as mail receipt tracking the incoming and outgoing mail email and internal correspondence which are followed within OER.
Preferred Experience:
- Knowledge of DHS and/or FEMA commonly used administrative concepts practices and procedures
Benefits
- Medical Vision and Dental Insurance
- 401K plus match
- Paid Vacation days
- Paid holidays
- Short Term and LongTerm Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Employment Type
Full-Time
