Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
About OpsArmy
OpsArmy is a fully managed operations partner for companies looking to scale efficiently with top international talent. We handle hiring compliance payroll and performance management all powered by AI and software. Our clients trust us to run their backend operations so they can focus on growth.
We believe in empowering exceptional talent with the right tools and support to deliver highquality work across time zones.
Role Overview
We are looking for a strategic operationsminded Executive Assistant who can act as an extension of the CEO someone capable of driving projects forward making decisions in ambiguity and serving as a thought partner and force multiplier. Youll support the CEO not just with calendar coordination but also with special projects internal communications and crossfunctional operations.
This is a highimpact role for someone who thrives in and strategy can contextswitch seamlessly and wants to be at the center of a growing startup.
Key Responsibilities
Strategic & Project Support
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Serve as a thought partner and right hand to the CEO on key business decisions and priorities
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Lead and manage highpriority internal projects (e.g. new client onboarding processes team workflows product feedback loops)
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Coordinate across departments to ensure initiatives are executed on time and aligned with company objectives
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Prepare insights dashboards and updates that help the CEO and leadership team track progress toward goals
Operations & Internal Enablement
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Own internal documentation and workflows to support team clarity and efficiency
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Help build scalable systems across recruitment onboarding and performance tracking
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Draft and streamline communications to clients team members and stakeholders
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Proactively identify gaps in processes or communication and resolve them before they escalate
Executive Support (Selective)
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Manage scheduling prioritization and internal alignment around the CEOs calendar
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Track followups and deliverables from meetings ensuring nothing falls through the cracks
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Prepare briefing documents internal notes and light presentation materials
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Support email and message triage with a focus on prioritization and delegation
Who You Are
Strategic Operator
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35 years in Chief of Staff EA to CEO BizOps or project/program management roles at highgrowth companies
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Proven experience driving crossfunctional projects aligning stakeholders and executing with speed
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Comfortable operating independently and solving openended problems
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Systems thinker who naturally builds structure and clarity in ambiguous situations
Communication Powerhouse
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Excellent written and verbal communication; able to distill complex ideas simply
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Strong emotional intelligence and executive presence; knows when to push and when to listen
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Confident presenting ideas asking hard questions and giving feedback
DetailOriented Executor
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Strong command of task tracking and documentation tools (Notion ClickUp GSuite Slack)
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Relentless followthrough with a high bar for quality and accountability
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Comfortable contextswitching across multiple initiatives and managing competing priorities
Employment Type
Full Time
